Senior Office Administrator, Facilities (Contract)

GMP Technologies; Singapore; On-site; SGD 47,000 - 78,000; Part time

Job summary

GMP Technologies is seeking a Senior Office Administrator, Facilities for a contract role in Singapore. The successful candidate will lead daily facilities operations, oversee HVAC, electrical, UPS, and security systems, and coordinate with vendors to ensure safety and compliance.

The role requires a diploma/degree in facilities management or related field with 4–5 years of relevant experience. You will support IT infrastructure, space planning and staff relocations while maintaining smooth

Qualifications

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• 4-5 years of experience in facilities operations or corporate real estate, preferably in financial or IT-driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution, HVAC, and fire suppression (FM-200/pre-action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong formulas, data analysis and reporting skills.
• Excellent communication and coordination skills, proactive and service-oriented.
• Able to work independently and support after-hours maintenance or emergency situations.

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing & etc. systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure - including power supply, cooling, FM-200/pre-action fire suppression, and environmental monitoring.
• Administer door access control systems and after-hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Skills

UPS & generators

HVAC

Fire suppression FM-200

CCTV systems

Vendor management

Excel

Communication skills

Independence & teamwork

Education

Facilities Management / Engineering / Building Services degree or diploma

Job description

Senior Office Administrator, Facilities (Contract)

Job Openings Senior Office Administrator, Facilities (Contract)

About the job Senior Office Administrator, Facilities (Contract)

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing & etc. systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure - including power supply, cooling, FM-200/pre-action fire suppression, and environmental monitoring.
• Administer door access control systems and after-hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Job Requirements

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• 4-5 years of experience in facilities operations or corporate real estate, preferably within financial or IT-driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution, HVAC, and fire suppression (FM-200/pre-action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong skills in applying formulas, analysing datasets, and generating reports.
• Excellent communication and coordination skills, with a proactive and service-oriented mindset.
• Able to work independently and support after-hours maintenance or emergency situations when required
• Ability to work independently and as part of a team.

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.