Facilities Coordinator | Office Operations | 12-Month Contract

BGC Group Pte Ltd; Singapore; On-site; SGD 28,000 - 34,000; Full time

Job summary

BGC Group Pte Ltd in Singapore is seeking a proactive Facilities Coordinator to support daily office operations, access control, security and visitor management. This 12-month contract offers shift-based hours, with salary up to SGD 2,800 per month, and opportunities to contribute to workplace improvements and incident follow-ups.

Candidates should have 2–3 years in office administration or facilities, strong MS Office skills, and a service-oriented mindset to keep the office well organised and

Qualifications

• Minimum Diploma or Secondary level education.
• 2–3 years of experience in office administration, customer service, reception, facilities, or workplace operations.
• Proficient in MS Word, Excel, and PowerPoint.

Responsibilities

• Support daily office operations, including opening and closing of office premises.
• Manage office access administration, including access requests and location clearance arrangements.
• Perform general office administration duties such as asset tracking, resource booking, onboarding and offboarding support, and office supply management.
• Handle visitor management and support office security checks to ensure workplace compliance.
• Coordinate and support workplace activities such as safety drills, office events, and emergency response arrangements.
• Assist in managing incident follow-ups, including workplace disruptions and operational issues.
• Liaise with building and facilities teams on maintenance matters such as lighting, air-conditioning, and other office-related issues.
• Monitor cleaning services and support workplace improvement initiatives.
• Prepare simple reports and maintain accurate records for operational tracking.

Skills

Customer service

Interpersonal skills

Front-facing duties

Shift-based work

Education

Diploma or secondary education

Tools

Microsoft Office

Job description

Facilities Coordinator | Office Operations | 12-Month Contract

Job Details

Employment Type: Full-Time Contract
Contract Duration: Up to March 2028 (subject to extension)
Nearest MRT Station: Redhill MRT Station
Working Hours: Monday to Friday (shift-based schedule)

• 8.00am - 5.30pm
• 8.30am - 6.00pm
• 9.00am - 6.30pm
• 10.00am - 7.30pm

Salary Range: Up to $2,800/month

We are looking for an organised and service-oriented Facilities Coordinator to support the daily operations of a professional office environment. This role involves managing office administration, facilities coordination, access arrangements, security matters, and supporting workplace activities to ensure a smooth and positive experience for employees and visitors.

Candidates with experience in office administration, customer service, front desk, or facilities support are welcome to apply.

Key Responsibilities

• Support daily office operations, including opening and closing of office premises.
• Manage office access administration, including access requests and location clearance arrangements.
• Perform general office administration duties such as asset tracking, resource booking, onboarding and offboarding support, and office supply management.
• Handle visitor management and support office security checks to ensure workplace compliance.
• Coordinate and support workplace activities such as safety drills, office events, and emergency response arrangements.
• Assist in managing incident follow-ups, including workplace disruptions and operational issues.
• Liaise with building and facilities teams on maintenance matters such as lighting, air-conditioning, and other office-related issues.
• Monitor cleaning services and support workplace improvement initiatives.
• Prepare simple reports and maintain accurate records for operational tracking.

Requirements / Preferred Qualifications

• Minimum Diploma or Secondary level education.
• At least 2-3 years of experience in office administration, customer service, reception, facilities, or workplace operations.
• Comfortable performing front-facing duties and interacting with employees, visitors, and external parties.
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Able to perform basic reporting and data tracking.
• Willing to work according to assigned shift schedules, including occasional non-standard office operating hours.
• Punctual, responsible, and able to manage daily operational tasks independently.
• Strong interpersonal skills with a positive attitude and a service-oriented mindset.

If you enjoy creating a well-organised and welcoming workplace environment while supporting smooth office operations, this role offers an opportunity to contribute through hands-on facilities and administrative support.

SAZ | JO-2609-29366

BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client's project under a contract arrangement.