Senior Office Administrator (Facilities)

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading facilities management firm in Singapore is seeking an experienced Facilities Manager to oversee daily operations including electrical and HVAC systems management. The ideal candidate has 4-5 years experience in corporate real estate, with strong technical knowledge of systems like UPS and fire suppression. This role requires excellent communication skills, vendor management experience, and a proactive approach to ensure safety compliance. Join a dynamic team ensuring a clean and efficient workspace.

Qualifications

• 4-5 years of experience in facilities operations or corporate real estate.
• Experience with door access control and CCTV systems.
• Strong technical knowledge of electrical systems, HVAC, and fire suppression.

Responsibilities

• Manage daily office facilities operations including electrical and HVAC systems.
• Conduct routine inspections of office systems.
• Oversee CCTV operations and coordinate with security vendors.
• Ensure safety and compliance with Singapore standards.
• Track facility budgets and vendor contracts.

Skills

Technical knowledge of UPS systems

Vendor management

Excellent communication skills

Proficiency in Microsoft Excel

Knowledge of building management systems

Service-oriented mindset

Education

Diploma or Degree in Facilities Management, Engineering, or Building Services

Job description

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing& etc.systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure-including power supply, cooling, FM-200/pre-action fire suppression, and environmental monitoring.
• Administer door access control systemsand after-hours support.
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Vendor, contractor and incident management.
• Ensure safety, fire, and audit compliance in line with Singapore standards.
• Support space planning, office setup, and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors, and internal departments for operational and escalation matters.
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations
• Track facility budgets, vendor contracts, and maintenance documentation.
• Other administrative supports.

Qualifications and Profile

• Diploma or Degree in Facilities Management, Engineering, Building Services, or related field.
• 4-5 years of experience in facilities operations or corporate real estate, preferably within financial or IT-driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution,HVAC, and fire suppression (FM-200/pre-action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS), and compliance reporting.
• Highly proficient in Microsoft Excel, with strong skills in applying formulas, analyzing datasets, and generating reports.
• Excellent communication and coordination skills, with a proactive and service-oriented mindset.
• Able to work independently and support after-hours maintenance or emergency situations when required
• Ability to work independently and as part of a team.