Senior Legal Secretary: Billing, Scheduling & Docs Pro

OFFICE SECRETARIES PTE. LTD.; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job description

The role

The Legal Secretary will provide proactive administrative and secretarial support to assigned Partners and fee earners within a highly collaborative team. This position requires an enthusiastic, detail-oriented individual capable of multi-tasking to deliver high-quality client service.

Key Responsibilities

• Coordinate diaries, resolve scheduling clashes, manage travel arrangements, and produce detailed itineraries. Monitor mailboxes during absences.
• Support marketing initiatives, handle expense claims, and maintain the InterAction CRM database.
• Manage end-to-end billing, draft first bills/narratives, liaise with accounts, support debt recovery, and maintain Carpe Diem time records.
• Type, amend, format, and proofread legal documents to firm standards. Manage pagination, layouts, transaction bibles, and signature pages.
• Open new client matters, coordinate conflict checks, and assist with KYC/Anti-Money Laundering processes.
• Specialised Maritime & Legal Tech-Draft BIMCO contracts; purchase vessel transcripts via MPA and conduct ACRA searches.

Essential Skills & Experience

• Minimum five (5) years of secretarial experience; law firm experience is highly advantageous.
• Expert user of MS Office (Word, Excel, PowerPoint, Outlook, Teams), billing software, CRM databases, and document management systems like iManage, DocuSign, Litera Compare, DocXtools, etc.
• Clear, professional, and confident written and verbal communication skills across all corporate levels.
• Highly organized with exceptional attention to detail. A calm, trustworthy team player who exhibits strong initiative, flexibility, and confidentiality.

If you are a motivated legal secretarial professional looking to join a dynamic international firm, please submit your application todayto: [e-mail]