Legal Secretary

Office Secretaries Pte Ltd; Singapore; In loco; SGD 42.000 - 68.000; Tempo pieno

Descrizione del lavoro

Office Secretaries Pte Ltd is seeking a seasoned Legal Secretary for our Singapore office to support lawyers with document formatting, time entry, invoicing, and new business intake processes.

The role requires at least 5 years in a similar environment, excellent communication, meticulous proofreading, and proficiency with Word, PowerPoint, Excel, and related databases. You will coordinate meetings, manage filing, assist with presentations, and provide coverage as needed.

Competenze

• Minimum 5 years' experience in a similar legal secretary role.
• Excellent communication and strong organizational abilities.
• High attention to detail with proofreading skills.

Mansioni

• Formatting of legal documents.
• Time entry and preparation of invoices and reimbursements.
• Initiating conflicts checks and new business intake processes.
• Arranging meetings and conference calls.
• Maintaining the contact database for lawyers.
• Maintaining filing systems (physical and electronic).
• Assisting with preparation of presentation materials and Excel spreadsheets.
• Coordinating with office staff for delivery and other arrangements.
• Providing coverage when other secretaries are on vacation.

Conoscenze

Communication

Organization

Attention to detail

Strumenti

Microsoft Word

PowerPoint

Excel

InterAction

Descrizione del lavoro

Location: 50 Collyer Quay, OUE BayfrontSingapore 049321

Industry:International law firm

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filing systems
• Assisting with the preparation of presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for delivery and other relevant arrangements
• Helping in internal and external events
• Screening incoming calls
• Archiving inactive files
• Providing coverage when other secretaries are on vacation or in need
• Other duties as assigned

QUALIFICATIONS

We are looking for a Legal Secretary with:

• A minimum of 5 years' experience in a similar role, inan international or local law firm environment.
• Excellent personal communication skills and strong organizational abilities.
• High attention to detail, including exceptional proofreading skills.
• Ability to perform under pressure, independently and as part of a wider business services team.
• Consistent positive attitude with a "can do" mentality.
• Proven discretion and trust in dealing with confidential and sensitive information.
• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.