Legal Support

CHP LAW LLC; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

CHP Law LLC in Singapore is seeking a Legal Secretary to support three lawyers in the private client and family department, ensuring smooth daily operations and client service.

The role involves drafting client communications and fee proposals, managing documents, scheduling meetings in Outlook, and providing general admin support including billing and expenses. Proficiency in English and MS Office is essential, with a proactive, meticulous mindset.

Qualifications

• Diploma holder is required.
• No prior experience needed; law admin experience is welcome.
• Strong drafting and English communication skills.
• Able to work in a fast-paced environment with minimal supervision.

Responsibilities

• Draft or prepare simple client communications, letters, and invoices.
• File management and document organisation; maintain templates and SOPs.
• Manage lawyers' schedules in Outlook and arrange client meetings.
• Provide general administrative support (printing, billing, expenses).
• Perform other ad hoc duties as assigned.

Skills

Drafting emails

Communication skills

Multitasking

Team player

Education

Diploma holder

Tools

Microsoft Office

Job description

About the Firm:

CHP Law LLC is a mid-sized corporate and commercial law firm that engages in a broad spectrum of corporate transactions, disputeresolution, and advisory work. CHP is made up of a band of like-mindedindividuals from diverse backgrounds. We celebrate and harness this diversity,by collaborating with and complementing each other. In doing so, we havecreated a culture which benefits the firm, and our clients. Of course, this canonly be achieved with the right people, because after all, our people are ourmost valuable of assets.

Job Description:

Legal Secretary in a mid-sized local law firm will provide support to 3 lawyers in the private client & family department and ensuring that the department’s day to day operations to run smoothly.

Legal Secretary Duties:

·Support the private client & family team with other ancillary projects from time to time, including the preparation of presentation materials and training.

• Draft or prepare simple client engagement letter, including fee proposals and estimates
• File Management - assist with improving or maintaining documents (execution of documents, filing and organising documents and information, legal templates, SOP, policies etc)
• Managing schedules of allocated lawyers in Microsoft Outlook and scheduling meetings with clients.

• Provide general administrative support (Printing, copying, Invoice and billing management, handle expenses/claims for lawyers etc.)
• Perform other ad hoc duties as assigned

Requirements

• At least a Diploma holder
• No prior experience needed but prior experience as an administrative assistant in law industry will be considered too.
• Good drafting skills (Comfortable to draft wide range of email correspondences, instructions and invoices)
• Able to work in fast-paced environment with minimum supervision
• Proficient in English; Good verbal and written communication skills. A good command of a second language is a plus
• Proficient in Microsoft Office applications
• Strong communication and interpersonal skills
• Team player, proactive, motivated, meticulous and able to manage multiple priorities under tight deadlines

We regret that only shortlisted candidates will benotified.