Legal Secretary

SUMWAY LAW CORPORATION; Singapore; Sur place; SGD 36 000 - 60 000; Plein temps

Résumé du poste

Sumway Law Corporation seeks an experienced Legal Secretary to support lawyers with litigation and administrative tasks, contributing to efficient office and case management in a new Singapore law practice.

The role involves preparing and filing court documents using eLitigation, managing lawyers' schedules, and coordinating hearings and meetings. Proficiency in MS 365 and Mandarin is valued to assist client liaison, with a minimum of one year in a Singapore law firm preferred.

Qualifications

• Minimum 1 year’ experience as a legal secretary or similar in a Singapore law firm with litigation support.
• Experience using eLitigation and familiarity with court filing procedures.
• Proficient with Microsoft 365 apps (Word, Excel, Outlook, Teams, SharePoint).
• Strong written and spoken English; Mandarin is beneficial for client liaison.

Responsabilités

• Prepare, proofread, and format legal documents, pleadings, affidavits, and submissions to high standards.
• File documents using eLitigation; monitor court notifications and directions.
• Manage lawyers’ diaries; track court deadlines and coordinate hearings and meetings.
• Prepare and organize bundles for court proceedings and arbitrations.
• Coordinate hearings and arbitration arrangements with clients, witnesses, and counsel.
• Open new client files; conduct conflict checks and maintain KYC records.
• Maintain physical and electronic matter files and correspondence.
• Prepare engagement letters, bills, and statements; monitor payments.

Connaissances

Litigation support

MS Office proficiency

English language

Mandarin communication

Formation

GCE A Level

Diploma or equivalent

Outils

eLitigation

SharePoint

Microsoft Teams

Description du poste

Job Summary

Sumway Law Corporation seeks an experienced Legal Secretary to support lawyers with litigation and administrative tasks, contributing to efficient office and case management in a new Singapore law practice.

Responsibilities

• Prepare, proofread, and format legal documents, correspondence, pleadings, affidavits, and submissions accurately to meet high-quality standards.
• File documents using eLitigation and monitor court notifications, directions, and correspondence promptly.
• Manage lawyers' diaries by tracking court deadlines and coordinating hearings, appointments, and meetings efficiently.
• Compile, index, paginate, and bookmark electronic and hard-copy bundles for court proceedings, arbitrations, and meetings.
• Coordinate hearing and arbitration arrangements with clients, witnesses, counsel, and service providers.
• Open new client files, conduct conflict checks, assist with KYC checks, and maintain client due diligence records following Firm procedures.
• Organize and maintain physical and electronic matter files, correspondence, and records systematically.
• Prepare engagement letters, bills, and statements of account; monitor payments and follow up as needed.
• Communicate professionally with clients, courts, tribunals, law firms, overseas counsel, and other parties.
• Manage incoming and outgoing correspondence, telephone enquiries, courier services, and document delivery arrangements.
• Provide administrative support for corporate, commercial, and advisory matters as required.
• Perform general office administration and ad hoc secretarial duties to support Firm operations.

Preferred competencies and qualifications

• Experience of at least one year as a legal secretary or in a similar role within a Singapore law firm, with litigation support experience.
• Hands-on experience using eLitigation and knowledge of court filing procedures and litigation documentation.
• Proficiency in Microsoft 365 applications including Word, Excel, Outlook, Teams, and SharePoint.
• Good command of written and spoken English.
• Ability to communicate orally in Mandarin to assist with client liaison.
• Minimum GCE 'A' Level, Diploma, or equivalent qualification.
• Willingness to work beyond normal office hours when urgent filings, hearings, or work demands arise.

Other Information

Eligibility: This position is open to Singapore Citizens and Permanent Residents only.