Legal Secretary

Office Secretaries; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

Office Secretaries in Singapore is seeking a Legal Secretary to support lawyers in our Singapore office with a range of administrative and secretarial tasks. You will format legal documents, enter time, prepare invoices and expenses, coordinate meetings, maintain filing systems, and assist with presentations and Excel spreadsheets.

The ideal candidate has at least 5 years' experience in a law firm, excellent communication, strong organization, meticulous proofreading, and discretion in handling

Qualifications

• Minimum 5 years' experience in a similar role in a law firm setting
• Excellent communication and strong organizational abilities
• High attention to detail with proofreading skills
• Ability to work under pressure, independently or as part of a team
• Discretion and trust when handling confidential information
• Advanced PC skills: Word, PowerPoint, Excel; ability to learn InterAction and other databases

Responsibilities

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filing systems
• Assisting with presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for deliveries

Skills

Communication skills

Organizational abilities

Attention to detail

Discretion

Microsoft Word

PowerPoint

Excel

Tools

InterAction

Database systems

Job description

About the role

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking a range of administrative and secretarial tasks.

Key responsibilities

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filing systems
• Assisting with the preparation of presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for delivery and other relevant arrangements

About you

• A minimum of 5 years' experience in a similar role, in an international or local law firm environment
• Excellent personal communication skills and strong organizational abilities
• High attention to detail, including exceptional proofreading skills
• Ability to perform under pressure, independently and as part of a wider business services team
• Consistent positive attitude with a "can do" mentality
• Proven discretion and trust in dealing with confidential and sensitive information
• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems