Admin Executive - Legal

Tyson Jay Group; Singapore; On-site; SGD 40,000 - 64,000; Full time

Benefits offered by this job

AWS +PB (discretionary)

21 days annual leave

Job summary

Tyson Jay Management Pte Ltd in Singapore is seeking an organised legal administrative professional to join our Civil Law practice. You will provide essential support to a team of lawyers, manage calendars, coordinate meetings, and handle client enquiries with professionalism.

The role is office-based, five days a week, with standard hours. You will draft and format legal documents, maintain confidential files, assist with filings, and help with invoicing and records management.

Qualifications

• Diploma or degree with 2–4 years of admin experience.
• Experience in a law firm or legal environment is an advantage.
• Strong organisation and multitasking abilities.
• Excellent English communication skills.

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk-ins, with professional responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring organisation and confidentiality
• Support legal filings and submissions, coordinating with courts and authorities
• Track deadlines and follow up on matters and client requirements
• Maintain accurate client records and databases
• Assist with invoicing and general administrative processes within the practice

Skills

Organisational skills

Attention to detail

Multitasking

English communication

Education

Diploma or Degree

Job description

Responsibilities

• Provide administrative support to lawyers, including calendar management, scheduling, and coordination of meetings
• Handle client enquiries via calls, emails, and walk‑ins, ensuring professional and timely responses
• Prepare, format, and proofread legal documents, correspondence, and filings
• Manage physical and electronic case files, ensuring proper organisation and confidentiality
• Support legal filings and submissions, including coordination with courts and relevant authorities
• Track key deadlines and ensure timely follow‑up on matters and client requirements
• Maintain accurate client records, databases, and documentation
• Assist with invoicing and general administrative processes within the practice

Requirements

• Diploma or Degree with 2-4 years of administrative experience
• Prior experience in a law firm or legal environment is an advantage
• Strong organisational skills with attention to detail and ability to multitask
• Good communication skills in English

Additional Information

• Permanent role, 5-day work week (Mon-Fri, 9:30am-6:00pm)
• Office-based role supporting a Civil Law practice team
• AWS +PB (discretionary) | 21 days annual leave

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856