Legal Secretary

Aquis Search; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Aquis Search in Singapore is seeking an experienced Legal Secretary to support lawyers and legal teams with secretarial and administrative duties.

You'll manage e-filing, billing, calendars, travel arrangements and the preparation of legal documents while handling confidential information with discretion in a fast-paced environment.

Qualifications

• Minimum 5 years' experience as a Legal Secretary, preferably with a law firm.
• Excellent knowledge of MS Office, particularly Word, Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and communication skills.
• Proactive, enthusiastic and solution-oriented approach.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide secretarial and administrative support to lawyers and legal teams.
• Manage e-filing and maintain accurate legal records.
• Handle the end-to-end billing process, including invoices and follow-ups.
• Manage diaries, calendars, meetings and scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare and format legal documents, correspondence and presentations.
• Handle confidential information with professionalism and discretion.

Skills

Excellent organizational skills

Time-management

Communication skills

Discretion

Tools

MS Office

Word

Excel

Outlook

Job description

Key Responsibilities:

• Provide secretarial and administrative support to lawyers and legal teams.
• Manage e-filing and maintain accurate legal records.
• Handle the end-to-end billing process, including invoices and follow-ups.
• Manage diaries, calendars, meetings and scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare and format legal documents, correspondence and presentations.
• Handle confidential information with professionalism and discretion.

Requirements:

• Minimum 5 years' experience as a Legal Secretary, preferably with a law firm.
• Excellent knowledge of MS Office, particularly Word, Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and communication skills.
• Proactive, enthusiastic and solution-oriented approach.
• Ability to manage multiple priorities in a fast-paced environment.