Senior / HR & Admin Executive

GP Industries Limited; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

GP Industries Limited in Singapore seeks a hands-on HR & Admin Executive to manage day-to-day office operations, support HR duties, and provide local logistical support for visiting directors. You will report to the Senior HR Manager in Singapore.

The role covers HR operations, general office administration, and executive travel/logistics, with collaboration across stakeholders and strict confidentiality.

Qualifications

• Bachelor degree in Business Administration or related disciplines.
• 3–5 years of experience in HR operations and office administration.
• Knowledge of Singapore Employment Act and general HR policies.
• Fluent in English and at least one ASEAN language.
• Proficient in Outlook, MS Word, Excel and PowerPoint.

Responsibilities

• HR Operations (approx. 30%): manage recruitment, onboarding, records, payroll support, and compliance.
• General Office Administration (approx. 40%): oversee facilities, vendors, supplies, front desk, invoices, events, and fleet activities.
• Executive Travel & Logistics (approx. 30%): arrange accommodation, driver scheduling, itineraries, and on-site hospitality.

Skills

HR Operations

Office Administration

Communication

Time management

MS Excel

Outlook

Education

Bachelor's degree in Business Administration or related disciplines

Job description

We are seeking a hands-on, highly organised and pro-active HR & Admin Executive with a primary focus of managing day-to-day office operations; handle fundamental human resources duties, and deliver reliable local logistical support to visiting directors. This role is ideal for an administrative professional who thrives in a dynamic environment, enjoys collaboration with various stakeholders and is comfortable managing general HR administrative workflows. This role will direct report to the Senior HR Manager based in Singapore.

Responsibilities:

HR Operations (Approx. 30%)

• Recruitment & Onboarding: Manage job postings, screen resumes, schedule interviews, prepare employment contracts, conduct new joiner orientation and onboarding.
• Employee Lifecycle & Records: Maintain accurate physical and digital employee personnel files, and manage offboarding and exit procedures.
• Payroll & Benefits: Assist with monthly payroll input (e.g., overtime, claims and attendance tracking), administer leave records and employee medical / insurance benefits.
• Work Passes & Compliance: Support work pass applications, renewals, and cancellations (e.g., Employment Pass, Work Permit) via MOM (Ministry of Manpower) portal; ensuring local labour law compliance. Liaise with relevant government bodies on participation of mandatory surveys and reimbursement and claims submissions for government-paid leaves.
• Training & Welfare: Coordinate staff training registrations and training grant applications. Organise and support company wellness or staff engagement activities.

General Office Administration (Approx. 40%)

• Office Operations: Manage daily office facilities, cleanliness, equipment maintenance, and security access to ensure a clean, safe, and productive workspace.
• Vendor & Facility Management: Liaise with building management, office vendors, and service providers (IT, cleaning, printer, record storage). Handle maintenance requests and purchase orders.
• Inventory & Supplies: Monitor and replenish office supplies, pantry items and stationery.
• Front Desk & Correspondence: Manage general phone lines and emails, greeting visitors and handling incoming/outgoing mail or couriers.
• Invoices & Expenses: Process supplier invoices, verify office purchase orders, and assist the finance team with expense tracking and cost allocation.
• Event & Meeting Coordination: Assist in organizing office meetings, team-building events or meeting room setups. Print and prepare materials where necessary
• Company Driver & Vehicle: Supervise and manage company driver’s daily errands. Manage company’s vehicle road tax, insurance renewal, appointments for servicing.

Executive Travel & Logistics (approx. 30%)

• Hotel Booking: Secure and manage accommodation reservations for visiting Directors using the company’s established corporate rates.
• Driver Scheduling: Coordinate and oversee the Company Driver’s schedule to ensure timely airport transfers and seamless transportation to all local appointments.
• Itinerary Coordination: Work closely with senior secretaries to compile clear, consolidated visit itineraries detailing hotel stays, flight times, meeting locations, and driver pickup windows.
• On-Site Hospitality: Act as the main local contact for Directors during their stay to swiftly handle last-minute ground schedule adjustments.

Requirements:

• Minimum Bachelor Degree in Business Administration or related disciplines; preferably with specialization in Human Resources Management
• 3 - 5 years of experience in combined HR operations and office administration role
• Good understanding of Singapore Employment Act and general human resources policies and procedures
• Fluent in both written and spoken English and at least one ASEAN language
• Proficient in Outlook, MS Word, Excel and Powerpoint
• Strong organisational and time management skills, able to prioritise work and multi-task
• Excellent communication and interpersonal skills
• Resourceful, meticulous, hands-on and able to maintain confidentiality
• A team player with positive mind-set and initiative

We offer attractive salary, fringe benefits and long-term career development opportunities to the right candidate.

We are an equal opportunity employer. The information you provide will be treated in strict confidence and used for recruitment purpose only.

For more information about the Company, please visit our website: https://gp.industries.

We regret to inform that only shortlisted candidates will be notified.