HR & Administration Executive

AKERA TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

AKERA TECHNOLOGIES PTE. LTD. in Singapore is seeking a proactive HR & Administration Executive to support payroll, workpass management, and full employee lifecycle processes.

The role requires hands-on experience with payroll, compliance, and data confidentiality. You will coordinate recruitment, government grant submissions, and office administration, ensuring adherence to MOM regulations and Singapore law while maintaining precise records and professional communication.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes advantageous.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage full employee lifecycle including onboarding, offboarding, contracts, and documentation.
• Process monthly payroll and CPF contributions, SDL submissions, leave records, and compliance.
• Administer work pass applications, renewals, cancellations, and MOM submissions for EP, S Pass, and Work Permit holders.
• Maintain accurate employee records and HR databases with data confidentiality.
• Coordinate employee leave administration and government-paid leave schemes.
• Prepare employment documents such as contracts and letters of appointment.
• Support annual tax reporting submissions (IR8A and IR21).
• Coordinate recruitment activities: postings, screening, interviews, offers, onboarding.

Skills

Communication skills

Interpersonal skills

Organization skills

Confidentiality

Payroll processing

Work pass administration

Employee lifecycle management

MS Excel

Education

Diploma or Degree in HRM/BA

Tools

MS Excel

HRIS systems

Payroll software

Recruitment platforms

Job description

Job Summary

We are seeking a proactive and detail-oriented HR & AdministrationExecutiveto support the full spectrum of Human Resources and administrativeoperations.The successful candidate will play a key role in payrolladministration, workpass management, employee lifecycle processes, recruitmentcoordination, governmentgrant submissions, and office administration to ensuresmooth businessoperations and compliance with Singapore regulations.

Key Responsibilities

Human Resources Operations

• Manage the full employee lifecycle, including onboarding, offboarding, contract administration, confirmation, and employee documentation.
• Process monthly payroll accurately and timely, including CPF contributions, SDL submissions, leave records, and statutory compliance requirements.
• Administer work pass applications, renewals, cancellations, and related MOM submissions for Employment Pass (EP), S Pass, and Work Permit holders.
• Maintain accurate employee records and HR databases while ensuring data confidentiality and compliance.
• Coordinate employee leave administration, including annual leave, medical leave, childcare leave, government-paid leave schemes, and NS claims.
• Prepare employment-related documents, including employment contracts, letters of appointment, confirmation letters, and other HR correspondence.
• Support annual tax reporting, including IR8A and IR21 submissions.

Recruitment & Talent Acquisition

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, offer preparation, and onboarding arrangements.
• Liaise with hiring managers and external recruitment agencies to support hiring requirements.
• Maintain recruitment records and candidate databases.

Compliance & Government Submissions

• Ensure compliance with Singapore Employment Act, CPF regulations, MOM requirements, and company policies.
• Coordinate government grant applications and claims, including SkillsFuture, government-paid leave schemes, training grants, and workforce development programmes.
• Support MOM surveys, audits, and regulatory reporting requirements.
• Monitor workforce quotas and maintain related compliance documentation.

Administrae record keeping.

• Coordinate internal events, staff engagement activities, and training programmes.
• Act as the HR point of contact for employee enquiries and administrative support.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.

Preferred Experience

• Experience working in SME environments.
• Experience supporting regional HR operations is an advantage.
• Exposure to HRIS, payroll systems, and recruitment platforms.
• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.tion & Office Management

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.
• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.
• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.
• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.Proficient in Microsoft Office applications, particularly Excel.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Meticulous, responsible, and able to handle confidential information professionally.
• Excellent communication and interpersonal skills.

Preferred Experience

• Experience working in SME environments.
• Experience supporting regional HR operations is an advantage.
• Exposure to HRIS, payroll systems, and recruitment platforms.
• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.