Senior Facilities Executive / Assistant Manager

Serangoon Gardens Country Club; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A local country club in Singapore seeks a Facilities Manager to oversee project operations and manage day-to-day facility functions. The ideal candidate will have a diploma or degree in Mechanical or Electrical Engineering, at least 3 years of related experience, and a strong understanding of project management and M&E systems. Responsibilities include supervising operations, managing budgets, and ensuring compliance with local regulations. This role requires excellent communication skills and the ability to work under pressure.

Qualifications

• Minimum 3 years related working experience in facilities or project management.
• Experience in MCST and Country Club organizations is advantageous.
• Knowledge of building codes and sustainability practices.

Responsibilities

• Assist in project operations and renovations.
• Oversee compliance with local regulations.
• Manage project budgets and financial administration.
• Source contractors and manage adhoc works.

Skills

Project management

Mechanical and Electrical systems

Communication skills

MS Office proficiency

Organizational skills

Interpersonal skills

Education

Diploma/Degree in Mechanical or Electrical Engineering

Job description

Job De ion:

• Assist day-to-day facilities and project operations, including building renovations, enhancements, reconfigurations, and transformation projects, with support for planned and unplanned out-of-hours work.
• Oversee project management tasks such as fit-out design reviews, test-fits, MEP layouts, handovers, and defect rectifications.
• Supporting the HOD in annual budgeting and planning, project cost control, and overseeing financial administration, including invoices, assets, and payment management.
• Ensure compliance with local legislation and regulations while supervising Housekeepers, and Technicians in daily operations.
• Building strong, collaborative relationships across departments and external stakeholders for smooth project delivery.
• Provide hands‑on support to Maintenance operations whenever needed.
• Oversee the day‑to‑day operations, including planning and scheduling of duty rosters and work schedules for technicians and cleaners. Setting up of events & functions (including festivals decorations). Source for contractors & calling for quotations for ad‑hoc works to be carried out within short period.
• Assist in the preparation of tender documentation such as technical specifications and requirements for applicable maintenance, renovations and improvement works and other ad‑hoc replacement works.
• To attend project meetings and work with QS and consultants on the invoicing and work order submission.
• Prepare of reports / minutes of meeting and operations budgets, and assist in tracking of operations budgets.
• Ensure building statutory requirements are complied with.
• Perform any other duties as assigned by the superior or Head of Department as and when required.

Requirements:

• Diploma/Degree holder in Mechanical Engineering or Electrical Engineering, Building or Facilities Management or Estate Management or equivalent. Minimum 3 years related working experience. Prior experience in MCST and Country Club organisations will be advantageous.
• Experience in Project management, Additional & Alteration works will be an added advantage.
• Good knowledge of M&E systems, building codes, statutory regulations, and sustainability practices.
• Knowledge of repair, service & troubleshooting work of mechanical and electrical systems/audio/video and entertainment equipment within the club.
• Able to work well in a fast‑paced environment.
• Proficient in MS Office- Word, Excel and PowerPoint.
• Possess strong communication and interpersonal skills.
• Well organised, meticulous and good with paperwork.
• Highly motivated, positive and proactive, and with these traits, thrive on challenges and time pressures.
• Able to work independently as well as part of a team in a constantly evolving environment.
• Willing to work during weekend and public holidays as and when required.