Senior Executive, Legal Operations & Administration

IMDA; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

IMDA is seeking a skilled Office Administrator to support Group Legal in the CEO Office. The role covers day-to-day operations, invoicing, and event coordination in a fast-paced government-linked environment in Singapore.

You should have at least five years of relevant experience, strong MS Office skills, and a proactive, discreet approach to handling confidential matters while managing multiple priorities as part of a collaborative team.

Qualifications

• Minimum 5 years related working experience, public sector experience a plus.
• Proficient in MS Office, Outlook, Teams and learn company software.
• Excellent verbal and written communication.
• Proactive mindset with interest in improving processes and AI-enabled tools.
• Strong organizational skills and discretion with confidential matters.
• Team-oriented with ability to manage multiple priorities.

Responsibilities

• Manage day-to-day office administration for Group Legal, including filing and records management.
• PA duties including calendars and meeting logistics for senior management.
• Liaise with internal units on operational needs.
• Maintain department supplies and office resources.
• Handle ad-hoc duties as assigned.
• Process invoices from external counsel and vendors, ensuring accuracy and timely payment.
• Track budget utilisation and flag variances to management.
• Maintain records of legal spend and vendor contracts.
• Support procurement of external legal services within guidelines.
• Plan and organise Group Legal events and training sessions.
• Coordinate stakeholder engagements.

Skills

MS Office

Communication

Process improvement

Team player

Multitasking

Tools

MS Office

Outlook

Teams

Job description

IMDA is seeking a skilled Office Administrator to support Group Legal in the CEO Office. The role covers day-to-day operations, invoicing, and event coordination in a fast-paced government-linked environment in Singapore.

You should have at least five years of relevant experience, strong MS Office skills, and a proactive, discreet approach to handling confidential matters while managing multiple priorities as part of a collaborative team.