Senior Executive, Group Legal

Info-communications Media Development Authority; Singapore; On-site; SGD 52,000 - 75,000; Full time

Job summary

Info-communications Media Development Authority is seeking an experienced administrator to support the Group Legal office. You will manage day-to-day administration, coordinate calendars and meetings, and assist with invoicing, budgeting and procurement in line with policies.

The role requires strong organizational skills, confidentiality with legal matters, and a proactive approach to improving processes and adopting technology. Public sector experience is considered an advantage.

Qualifications

• Minimum 5 years related working experience; public sector experience is a plus.
• Proficiency in MS Office, Outlook and Teams; ability to learn company-specific software.

Responsibilities

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence and records management (physical and digital).
• PA duties including coordinating calendars/meetings and meeting logistics for senior Group Legal management.
• Liaise with internal units/divisions on Group Legal’s operational needs.
• Maintain department supplies, equipment and office resources.
• Ad-hoc duties as assigned.

Skills

MS Office

Office Administration

Calendar management

Communication skills

Team player

Tools

Outlook

Microsoft Teams

Job description

What the role is:

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

What you will be working on:

Responsibilities

Office Administration

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
• PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
• Liaise with internal units/divisions/groups on Group Legal’s operational needs
• Maintain department supplies, equipment, and office resources
• Ad-hoc duties as assigned

Invoicing & Finance Support

• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
• Track budget utilisation and flag variances to senior Group Legal management
• Maintain records of legal spend, retainer agreements, and vendor contracts
• Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

What we are looking for:

Requirements

• Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
• Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
• Good oral and written communication skills
• Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
• Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
• A team-player

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About Info-communications Media Development Authority

Info-communications Media Development Authority (www.imda.gov.sg) offers a rewarding career that gives you a front seat in the fast-changing infocomm media sector, where technology and content are shaping the way people view the world more than ever.We offer a wide range of opportunities, where talented individuals and teams can make a difference. Whether you are developing a telecommunications policy affecting consumers or spearheading a scheme to nurture budding media talents, each member of IMDA contributes towards driving innovation, enhancing productivity for economic growth, and improving the quality of life for all Singaporeans.As a statutory board in the Ministry of Communications and Information, IMDA promotes and regulates the infocomm and media sectors.