Executive Legal Secretary & Office Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 84,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking a talented Secretariat professional to support a partner with comprehensive diary management, travel arrangements and document preparation. The role involves finance admin, client pitches, event coordination and maintaining accurate records.

You will demonstrate strong organizational, communication and problem-solving skills, adapt to ad hoc duties, and uphold confidentiality and professional standards in a fast-paced legal/business environment.

Qualifications

• Minimum Degree in a related discipline.
• Minimum 5 years of relevant experience.
• Able to start immediately or within short notice.

Responsibilities

• Provide secretarial support to a partner.
• Manage diaries, coordinate meetings, handle calls and correspondence, arrange business travel including flights, accommodation and transfers.
• Prepare, format and proofread confidential legal documents, client correspondence, reports, presentations and meeting materials.
• Handle finance administration, including expense claims, timesheet management, and fee reports in coordination with internal finance teams.
• Support business development activities, including client pitches, proposals and presentations.
• Coordinate client and office events, maintain accurate internal databases, profiles and records.
• Maintain high standards of accuracy, confidentiality and professionalism while adhering to policies and procedures.
• Demonstrate strong organizational, communication and problem-solving skills with a proactive approach to ad hoc duties and changing business needs.
• Adhoc tasks and projects as assigned

Skills

Organizational skills

Communication skills

Problem solving

Education

Bachelor's degree or higher in related discipline

Job description

Ambition Group Singapore Pte. Ltd. is seeking a talented Secretariat professional to support a partner with comprehensive diary management, travel arrangements and document preparation. The role involves finance admin, client pitches, event coordination and maintaining accurate records.

You will demonstrate strong organizational, communication and problem-solving skills, adapt to ad hoc duties, and uphold confidentiality and professional standards in a fast-paced legal/business environment.