Legal Executive Assistant & Office Ops Lead

Novotech; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Novotech is seeking an organized Office Administrator & Executive Assistant to Legal Counsel in Singapore. The role combines executive support for the Legal function with broad office administration, requiring discretion and strong judgement.

You will manage diaries, prepare materials, coordinate meetings and assist with contracts, records and vendor coordination. The position suits an experienced EA or Legal Secretary who values confidentiality and efficiency.

Qualifications

• Diploma or degree preferred in Business Administration, Legal Studies or Secretarial Studies.
• Approximately 5+ years of relevant EA/Office Admin experience in multinational/professional services.
• Experience with MS 365 and document management systems is advantageous.

Responsibilities

• Provide high-quality executive and administrative support to the Legal Counsel, including diary management and scheduling.
• Coordinate internal/external meetings with agendas, materials and follow-up actions.
• Manage contracts, legal documents, approvals and maintain organized legal files.
• Assist with invoice processing and coordination with Finance.
• Support Corporate Secretarial board meeting coordination and ad hoc projects.

Skills

Organisation

Discretion

Attention to detail

Proactivity

Communication

Adaptability

Ownership mindset

Professionalism

Education

Diploma or degree in Business Administration / Legal Studies / Secretarial Studies

Tools

Microsoft 365

Job description

Novotech is seeking an organized Office Administrator & Executive Assistant to Legal Counsel in Singapore. The role combines executive support for the Legal function with broad office administration, requiring discretion and strong judgement.

You will manage diaries, prepare materials, coordinate meetings and assist with contracts, records and vendor coordination. The position suits an experienced EA or Legal Secretary who values confidentiality and efficiency.