Senior Executive, Lease Management (Lease Administration) (12578)

Mapletree Investments Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Mapletree Investments Pte Ltd in Singapore is seeking a Lease Management professional to support the properties in the portfolio. You will manage leases, prepare and check lease documents, maintain tenancy schedules, and generate monthly management reports for submission.

You will handle arrears management, data entry, and communications with tenants, counsel, and auditors, ensuring timely turnover reports and occupancy cost analysis.

Qualifications

• 3 to 5 years of relevant experience in lease management.
• Diploma/Degree in Estate Management or related fields.
• Proficient in MS Excel and basic data handling.

Responsibilities

• Manage leases including preparing and checking lease documents, activation of contracts, tenancy schedules and monthly management reports.
• Conduct lease documentation, audit checks on leases and tenants, arrears management, and related lease management functions.
• Enter information into the system and maintain the database; monitor status of lease documents.
• Execute arrears management processes and present recovery plans for delinquent cases.
• Track security deposits and monitor turnover reports and audited sales by tenants.

Skills

MS Excel

Communication

Interpersonal skills

Education

Diploma/Degree in Estate Management, Business Administration, Accounting or Finance

Tools

SAP system

Job description

The Role

This position will provide lease management support for the properties within the Company's portfolio.

Job Responsibilities

• Manage leases including preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission

• Conduct lease documentation, audit checks on leases and tenants, arrears management, and tenant and other related lease management functions

• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents

• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases

• Track security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales

• Ensure accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost

• Manage billing related issues and Point of Sales (POS) related issues

• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly

• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work

Job Requirements

• Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent

• 3 to 5 years of relevant experience in lease management

• Good working knowledge of MS Excel

• Experience with SAP system will have an added advantage

• Meticulous, diligent, highly organised and have lots of initiative

• Excellent communication and interpersonal skills