Senior Executive - Higher Education

RMA Consultants; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

RMA Consultants Singapore invites applications for a Senior Executive/Assistant Manager to support a higher education client’s office in administration and projects. You will help plan the Symposium, manage timelines, liaise with stakeholders and prepare materials for reports and meetings.

You will also coordinate admissions interviews, update databases, assist with events, procurement, SAP reconciliations and alumni activities, requiring strong organisational and interpersonal skills.

Qualifications

• Diploma holder with 3–4 years of relevant administrative or project coordination experience.
• Fresh university graduates with strong organisational and interpersonal skills are welcome to apply.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement is an advantage.
• Willing to work occasional evenings or weekends to support major events when required.

Responsibilities

• Support the planning, coordination and execution of a Symposium, including meetings and timelines.
• Liaise with internal and external stakeholders and prepare reports and materials.
• Coordinate admissions interviews and maintain applicant databases; assist with events.
• Assist Student Development Manager with outreach events, venues, logistics and collaterals.
• Assist procurement processes, source quotations and reconcile SAP reports.
• Maintain and update the alumni database and organise alumni communications and events.

Skills

Strong organisational skills

Interpersonal skills

MS Office (Excel formulas)

PowerPoint

Stakeholder engagement

Education

Diploma holder with 3–4 years experience

Tools

Excel

PowerPoint

SAP

Job description

Our Clinet is a Higher Education institution, offering a dynamic and collaborative environment with a strong focus on research, innovation and academic excellence.

Scope of Work

The Senior Executive/Assistant Manager will be assisting the Client's office in the following matters:

Special Projects

• Symposium: Support the planning, coordination and execution of an upcoming Symposium. Coordinate meetings, monitor project timelines and action items, prepare reports and meeting materials, liaise with internal and external stakeholders, maintain project documentation, coordinate across functional teams, and provide administrative and operational support to ensure the successful delivery of the Symposium.
• Client's 15th Anniversary – liaise with student organisers and assist with the facilitation of event planning and preparations.

Admissions

• Coordinate admissions interviews between applicants and faculty members,ensuring smooth scheduling and communication.
• Maintain and update databases in a timely and accurate manner.
• Support Admissions events, assisting with logistics and event day execution.
• Assist the Student Development Manager with planning and executing outreach events, including recruiting and coordinating student ambassadors, securing venues, preparing logistics and collaterals, producing presentation slides,administering feedback surveys, and compiling survey reports.

Finance/Procurements

• Assist with procurement processes by sourcing quotations and liaising withvendors.
• Assist with reconciling SAP reports.

Alumni

• Maintain and update the alumni database periodically.
• Assist with organising alumni communications and events.

Requirements

• Diploma holder with at least 3–4 years of relevant administrative or project coordination experience; or
• Fresh university graduates with strong organisational and interpersonal skills arewelcome to apply.
• Proficient in Microsoft Office applications, particularly Excel (e.g. formulas suchas SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis) and PowerPoint.
• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement will be an advantage.
• Willing to work occasional evenings or weekends to support major events when required