Senior Executive (Corporate Plans)

MINDEF; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

MINDEF's Defence Artificial Intelligence Office (DAIO) seeks an experienced administrator to support day-to-day corporate planning, finance, and administration. You will help track budgets, manage procurement, maintain records and dashboards, and prepare routine performance reports to enable the AI transformation agenda across MINDEF/SAF.

You should have 5+ years in administration or finance, with strong attention to detail and excellent written and interpersonal communication.

Qualifications

• Education in Business Administration, Finance, or related field preferred.
• At least 5 years of relevant experience in administration, finance, corporate planning, or related areas.
• Familiarity with budgeting, procurement, reporting or administrative processes is advantageous.
• Strong organizational and coordination skills.
• Effective written and interpersonal communication skills.

Responsibilities

• Track budgets and expenditure.
• Support procurement administration.
• Maintain records and dashboards.
• Prepare routine returns and performance reports.
• Coordinate administrative and workplan requirements, staff welfare matters, meetings and schedules.
• Ensure timely and accurate follow through of corporate processes and requirements.

Skills

Budgeting

Procurement

Reporting

Administration

Attention to detail

Communication

Education

Bachelor's in Business Administration

Job description

What the role is:

You support the day-to-day corporate planning, financial and administrative functions of the Defence Artificial Intelligence Office (DAIO), enabling the office to execute its AI transformation agenda across the Ministry of Defence (MINDEF) and the Singapore Armed Forces (SAF).

What you will be working on:

• Track budgets and expenditure
• Support procurement administration
• Maintain records and management dashboards
• Prepare routine returns and performance reports
• Coordinate administrative and workplan requirements, staff welfare matters, meetings and schedules
• Ensure timely and accurate follow through of corporate processes and requirements

Challenge(s): Coordinating multiple concurrent requirements in a fast-paced environment while maintaining accurate records and ensuring timely follow-through

What we are looking for:

• Education in Business Administration, Finance, or a related field is preferred
• At least 5 years of relevant experience in administration, finance, corporate planning, or related areas is preferred
• Familiarity with budgeting, procurement, reporting or administrative processes is advantageous
• Good organisational and coordination skills
• Strong attention to detail
• Effective written and interpersonal communication skills

Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor. The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF’s mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.