Senior Executive Assistant to the President, APJ

Tech Data APAC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Tech Data APAC is seeking an Executive Assistant to support the President for Asia Pacific & Japan at our Suntec City HQ in Singapore. You will bring discretion, diplomacy and strong administrative skills to a fast-paced, brand‑conscious environment.

Key duties include diary management, coordinating internal and external meetings, travel logistics, minutes, expense processing and preparing PowerPoint materials. You’ll support cross‑region workflows and ensure executive efficiency.

Qualifications

• 5 to 8 years of relevant experience.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, web-based applications (Concur, Citrix , ZOOM, etc.) and other technological tools.
• Excellent attention to detail.
• Excellent problem solving skills
• Able to multi-task in a high activity environment.

Responsibilities

• Organizing, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts and maximizing executive efficiency.
• Manage internal & external meeting logistics including development of an agenda, internal and external communications, coordinate presentation materials, venue bookings, travel arrangements, expense spend and preparation & recording of meeting minutes.
• Ensuring the executive is well-prepared for meetings.
• Manage domestic and international travel arrangements including meeting scheduling, preparation of background materials, and all logistical arrangements including, but not limited to flights, ground transportation and itinerary creation.
• Project and event co-ordination internally and externally.
• Fielding and managing the executive's calls to ensure rapid resolution.
• Preparation of PowerPoint presentations and other documentation as requested.
• General Office Administration - expenses, collecting correspondence etc.
• Handle multiple demands and ad hoc issues efficiently while adjusting priorities and expectations that may arise outside of core business hours.

Skills

Executive support

Diary management

Meeting coordination

Travel coordination

PowerPoint

Communication

Multitasking

Attention to detail

Tools

Microsoft Office

Concur

Citrix

Zoom

Job description

Tech Data APAC is seeking an Executive Assistant to support the President for Asia Pacific & Japan at our Suntec City HQ in Singapore. You will bring discretion, diplomacy and strong administrative skills to a fast-paced, brand‑conscious environment.

Key duties include diary management, coordinating internal and external meetings, travel logistics, minutes, expense processing and preparing PowerPoint materials. You’ll support cross‑region workflows and ensure executive efficiency.