Senior Executive Assistant & Office Manager – APJ

Nebius Group; Singapore; Hybride; SGD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Opportunity to work on impactful AI

Résumé du poste

Nebius is seeking a Senior Executive Assistant and Office Manager for its Singapore office to be the APJ GM's right hand, handling executive support, office operations and regional sales enablement. The role blends high-level admin, facilities management and cross-functional collaboration in a fast-paced tech environment.

You will coordinate complex travel, manage CRM data hygiene, assist with proposals and client materials, and help ensure an efficient, welcoming workspace across time zones.

Qualifications

• 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders.
• Experience managing office operations, vendors and facilities in Singapore or the wider APAC region.
• Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting.
• Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment.
• Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors.
• High discretion, maturity and sound judgement with confidential and sensitive information.
• Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking.
• A calm, proactive, service-minded and 'can-do' approach, including in high-pressure situations.
• Flexibility to work across time zones when needed.

Responsabilités

• Executive support to the APJ General Manager: manage calendar across APJ time zones; coordinate travel; prepare materials; screen correspondence; support leadership meetings; handle expenses and confidential information.
• Sales and GTM team support: first point of contact for Singapore-based teams; CRM hygiene; coordinate proposals, contracts and client materials; assist with sales reports, dashboards and KPI tracking; organize meetings and events; onboarding of new hires; manage team communications.
• Office management and operations: oversee day-to-day Singapore office operations; manage landlord/vendor relationships; coordinate maintenance; manage access and visitor protocols; support future space planning.
• Safety, security and compliance: maintain safe and compliant office; coordinate with building management; support business continuity; maintain records per local regulations and Nebius policies.
• Employee experience: create welcoming environment; host visits; partner with HR and IT on onboarding; collect feedback and drive improvements.
• Budget, vendors and reporting: manage office budget; handle procurement and invoicing; track KPIs and costs; report to GM and global Workplace team.
• Stakeholder collaboration: work with HR, IT, Security, Finance, Legal, Sales Ops and Real Estate & Workplace; represent Nebius Singapore; communicate office changes effectively.

Connaissances

Executive support

Office management

CRM tools (Salesforce, HubSpot)

English proficiency

Vendor management

Budgeting

Facilities management

Slack/Confluence/Jira familiarity

Multitasking under pressure

Formation

Bachelor’s degree

Outils

Slack

Confluence

Jira

Description du poste

Nebius is seeking a Senior Executive Assistant and Office Manager for its Singapore office to be the APJ GM's right hand, handling executive support, office operations and regional sales enablement. The role blends high-level admin, facilities management and cross-functional collaboration in a fast-paced tech environment.

You will coordinate complex travel, manage CRM data hygiene, assist with proposals and client materials, and help ensure an efficient, welcoming workspace across time zones.