Executive Assistant to President, APJ

Tech Data APAC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Tech Data APAC is seeking an Executive Assistant to support the President for Asia Pacific & Japan at our Suntec City HQ in Singapore. You will bring discretion, diplomacy and strong administrative skills to a fast-paced, brand‑conscious environment.

Key duties include diary management, coordinating internal and external meetings, travel logistics, minutes, expense processing and preparing PowerPoint materials. You’ll support cross‑region workflows and ensure executive efficiency.

Qualifications

• 5 to 8 years of relevant experience.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, web-based applications (Concur, Citrix , ZOOM, etc.) and other technological tools.
• Excellent attention to detail.
• Excellent problem solving skills
• Able to multi-task in a high activity environment.

Responsibilities

• Organizing, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts and maximizing executive efficiency.
• Manage internal & external meeting logistics including development of an agenda, internal and external communications, coordinate presentation materials, venue bookings, travel arrangements, expense spend and preparation & recording of meeting minutes.
• Ensuring the executive is well-prepared for meetings.
• Manage domestic and international travel arrangements including meeting scheduling, preparation of background materials, and all logistical arrangements including, but not limited to flights, ground transportation and itinerary creation.
• Project and event co-ordination internally and externally.
• Fielding and managing the executive's calls to ensure rapid resolution.
• Preparation of PowerPoint presentations and other documentation as requested.
• General Office Administration - expenses, collecting correspondence etc.
• Handle multiple demands and ad hoc issues efficiently while adjusting priorities and expectations that may arise outside of core business hours.

Skills

Executive support

Diary management

Meeting coordination

Travel coordination

PowerPoint

Communication

Multitasking

Attention to detail

Tools

Microsoft Office

Concur

Citrix

Zoom

Job description

Job Purpose

The Executive Assistant role provides a wide range of administrative support to the President for Asia Pacific & Japan (APJ) at Tech Data. Based at the region's new HQ office in Suntec City, the successful candidate will bring positive energy, confidentiality, tact and diplomacy, and effective administrative skills, to our fast paced and engaging environment. This role emphasizes on operational efficiency with a high level of brand excellence when representing the Executive and the company.

Responsibilities

• Organizing, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts and maximizing executive efficiency.
• Manage internal & external meeting logistics including development of an agenda, internal and external communications, coordinate presentation materials, venue bookings, travel arrangements, expense spend and preparation & recording of meeting minutes.
• Ensuring the executive is well-prepared for meetings.
• Manage domestic and international travel arrangements including meeting scheduling, preparation of background materials, and all logistical arrangements including, but not limited to flights, ground transportation and itinerary creation.
• Project and event co-ordination internally and externally.
• Fielding and managing the executive's calls to ensure rapid resolution.
• Preparation of PowerPoint presentations and other documentation as requested.
• General Office Administration - expenses, collecting correspondence etc.
• Handle multiple demands and ad hoc issues efficiently while adjusting priorities and expectations that may arise outside of core business hours.

Knowledge, Skills And Experience

• 5 to 8 years of relevant experience
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, web-based applications (i.e. Concur, Citrix , ZOOM, etc.) and other technological tools.
• Excellent attention to detail.
• Excellent problem solving skills
• Able to multi-task in a high activity environment

Working Conditions

• Occasional non-standard hours or extended work hours as business requires.
• Professional, office environment.

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At Tech Data, a TD SYNNEX Company, we're proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.