Senior Executive Assistant, Shared Services / Data Mgmt (Up to $3k, West) #HFT

Recruit Express Pte Ltd; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an HR data administrator to manage high‑volume data entry for new hires and maintain accurate records.

You will update HRIS records, process offboarding, and support onboarding teams, ensuring data quality and compliance with SLAs. Proficiency in Excel and SharePoint is essential, along with strong organisational skills.

Qualifications

• High-volume data handling with accuracy and confidentiality.
• Proficient in Excel with large datasets, basic formulas and lookups.
• IT-savvy and comfortable with HR systems and data platforms.
• Meticulous, organized and proactive in resolving data discrepancies.

Responsibilities

• Perform high-volume data entry for new hires with complete and accurate information and documents.
• Update employee records in the HR system, including transfers, redesignations and contract extensions.
• Process employee offboarding updates and maintain accurate staff records.
• Ensure personnel files are properly maintained in accordance with SLAs.
• Conduct data verification checks and assist with report generation to maintain data accuracy and integrity.
• Assist with SharePoint access management and other HR administrative tasks.
• Provide operational support to Onboarding and In-Service teams during peak periods.
• Perform other ad hoc duties as assigned.

Skills

Data entry

Data accuracy

Confidentiality

Excel

HR systems

SharePoint

Onboarding support

Tools

Microsoft Excel

HRIS

SharePoint

Job description

Job Responsibilities

• Perform high-volume data entry for new hires, ensuring all mandatory information and documents are complete and accurate.


• Update employee records in the HR system, including transfers, redesignations and contract extensions.


• Process employee offboarding updates and maintain accurate staff records.


• Ensure personnel files are properly maintained in accordance with established service level agreements (SLAs).


• Conduct data verification checks and support report generation to maintain data accuracy and integrity.


• Assist with SharePoint access management and other HR administrative tasks.


• Provide operational support to Onboarding and In-Service teams during peak periods.


• Perform other ad hoc duties as assigned.

Requirements

• Strong ability to handle high volumes of data while maintaining accuracy and confidentiality.


• Proficient in Microsoft Excel, including handling large datasets, basic formulas and lookup functions.


• IT-savvy and comfortable working with HR systems and data management platforms.


• Meticulous, organised and proactive in identifying and resolving data discrepancies.


• Able to work under tight deadlines and adapt to changing priorities