Senior Executive Assistant & Operations Coordinator

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 72,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. is seeking an proactive Administrative/Executive Assistant to support senior leadership with calendar management, meeting coordination, and travel arrangements in a fast-paced environment.

You will prepare reports, maintain records, and handle confidential information while coordinating with multiple departments to ensure smooth operations. Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint, is essential for creating professional documents and

Qualifications

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.
• 1–3 years of experience in administrative, or executive support roles.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

Responsibilities

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing regularly scheduled reports and administrative documents.
• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.
• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.
• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.
• Handle confidential information and sensitive documents with a high level of discretion and professionalism.
• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.
• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.
• Conduct research and compile data to support management decision-making and business planning.
• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Skills

Calendar management

Executive support

Communication skills

Data compilation

Travel arrangements

Education

Diploma in Business Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

TRUST RECRUIT PTE. LTD. is seeking an proactive Administrative/Executive Assistant to support senior leadership with calendar management, meeting coordination, and travel arrangements in a fast-paced environment.

You will prepare reports, maintain records, and handle confidential information while coordinating with multiple departments to ensure smooth operations. Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint, is essential for creating professional documents and