Senior Executive Assistant & Office Manager – APAC

Nebius Group; Singapore; Hybrid; SGD 70,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

Career growth

Flexible schedule

Global team

Job summary

Nebius is seeking a Senior Executive Assistant & Office Manager for its Singapore office, acting as the right hand to the APJ General Manager and the operational backbone of the Singapore team. This hybrid role combines high-level executive support, hands-on office management, and day-to-day commercial support for the regional GTM organisation.

You will help the GM focus on growing the business, accelerate the sales team, and ensure a welcoming, well-run workplace while coordinating across time

Qualifications

• 8+ years of experience as an Executive Assistant, Office Manager or similar.
• Experience managing office operations, vendors and facilities in Singapore or APAC.
• Experience supporting a sales or commercial team with CRM tools and sales reporting.
• Strong organisational skills and ability to prioritise in a fast-paced environment.
• Excellent written and spoken English with ability to build trust at all levels.
• High discretion and maturity with confidential information.
• Proficiency in Microsoft 365 and budgets, procurement tools.

Responsibilities

• Provide executive support to the APJ General Manager across multiple time zones.
• Coordinate regional travel, visas, expenses and logistics.
• Prepare meeting materials, agendas and follow-up actions.
• Manage CRM data hygiene and reporting in Salesforce/HubSpot.
• Support proposals, contracts and client-facing materials with Finance and Legal teams.
• Organise meetings, workshops, events and on-site visits.
• Oversee Singapore office operations, vendors and facilities.

Skills

Executive support

Office management

CRM tools

Organisational skills

English communication

Budgeting

Microsoft 365

Time zone coordination

Education

Bachelor's degree

Tools

Salesforce

HubSpot

Microsoft 365

Job description

Nebius is seeking a Senior Executive Assistant & Office Manager for its Singapore office, acting as the right hand to the APJ General Manager and the operational backbone of the Singapore team. This hybrid role combines high-level executive support, hands-on office management, and day-to-day commercial support for the regional GTM organisation.

You will help the GM focus on growing the business, accelerate the sales team, and ensure a welcoming, well-run workplace while coordinating across time