Senior Executive Assistant for Global Leadership

Applied Materials South East Asia; Singapore; Sur place; SGD 60 000 - 90 000; Plein temps

Résumé du poste

Applied Materials South East Asia is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role requires managing complex calendars, communications, travel arrangements, and key business activities with discretion and professionalism.

The ideal candidate will have 5+ years of experience supporting executives, strong Microsoft 365 skills, and a proven ability to coordinate global meetings, events, and budgets in a

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft 365 applications.
• Experience working on Concur, Microsoft Outlook, Excel, PowerPoint, and SharePoint.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion and professionalism.

Responsabilités

• Manage complex calendars, scheduling meetings across multiple time zones and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-up actions.
• Screen, prioritize, and manage communications on behalf of the executive.
• Track and follow up on action items, commitments, and business priorities.
• Prepare presentations, reports, spreadsheets, and executive communications.
• Organize leadership meetings, town halls, off-sites, and business reviews.
• Coordinate logistics, room bookings, catering, and technology requirements.
• Capture meeting notes and ensure timely distribution of action items and decisions.
• Arrange domestic and international travel, including flights, accommodations, visas, transportation, and itineraries.
• Manage travel-related documentation and executive schedules.
• Process expense reports and ensure compliance with company policies.
• Act as a key point of contact between the executive and internal or external stakeholders.
• Build strong working relationships across functions and leadership teams.
• Maintain professionalism and confidentiality when handling sensitive information.
• Maintain organized records, documents, and correspondence.
• Support departmental projects and business initiatives as required.
• Assist with budget tracking, procurement requests, and vendor coordination.
• Identify opportunities to improve processes and administrative efficiency.

Connaissances

Executive support

Calendar management

MS 365

Concur

Discretion

Communication skills

Formation

Bachelor's degree

Outils

Concur

Outlook

PowerPoint

SharePoint

Excel

Description du poste

Applied Materials South East Asia is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role requires managing complex calendars, communications, travel arrangements, and key business activities with discretion and professionalism.

The ideal candidate will have 5+ years of experience supporting executives, strong Microsoft 365 skills, and a proven ability to coordinate global meetings, events, and budgets in a