Executive Assistant (Contract Role)

Applied Materials South East Asia; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Applied Materials South East Asia is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role requires managing complex calendars, communications, travel arrangements, and key business activities with discretion and professionalism.

The ideal candidate will have 5+ years of experience supporting executives, strong Microsoft 365 skills, and a proven ability to coordinate global meetings, events, and budgets in a

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft 365 applications.
• Experience working on Concur, Microsoft Outlook, Excel, PowerPoint, and SharePoint.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex calendars, scheduling meetings across multiple time zones and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-up actions.
• Screen, prioritize, and manage communications on behalf of the executive.
• Track and follow up on action items, commitments, and business priorities.
• Prepare presentations, reports, spreadsheets, and executive communications.
• Organize leadership meetings, town halls, off-sites, and business reviews.
• Coordinate logistics, room bookings, catering, and technology requirements.
• Capture meeting notes and ensure timely distribution of action items and decisions.
• Arrange domestic and international travel, including flights, accommodations, visas, transportation, and itineraries.
• Manage travel-related documentation and executive schedules.
• Process expense reports and ensure compliance with company policies.
• Act as a key point of contact between the executive and internal or external stakeholders.
• Build strong working relationships across functions and leadership teams.
• Maintain professionalism and confidentiality when handling sensitive information.
• Maintain organized records, documents, and correspondence.
• Support departmental projects and business initiatives as required.
• Assist with budget tracking, procurement requests, and vendor coordination.
• Identify opportunities to improve processes and administrative efficiency.

Skills

Executive support

Calendar management

MS 365

Concur

Discretion

Communication skills

Education

Bachelor's degree

Tools

Concur

Outlook

PowerPoint

SharePoint

Excel

Job description

Who We Are

Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world. The equipment that we create and service is essential to advancing AI and accelerating the commercialization of next-generation semiconductor chips. Join us and push the boundaries of materials science and engineering in a company at the foundation of the electronics industry. The work we do together advances the world’s technology.

Who We Are

Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world. The equipment that we create and service is essential to advancing AI and accelerating the commercialization of next-generation semiconductor chips. Join us and push the boundaries of materials science and engineering in a company at the foundation of the electronics industry. The work we do together advances the world’s technology.

What We Offer

Location: Singapore, SGP

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits.

Job Summary

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will serve as a trusted partner, ensuring the efficient management of calendars, communications, meetings, travel arrangements, and key business activities. This role requires exceptional attention to detail, strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling meetings across multiple time zones and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-up actions.
• Screen, prioritize, and manage communications on behalf of the executive.
• Track and follow up on action items, commitments, and business priorities.
• Prepare presentations, reports, spreadsheets, and executive communications.

Meeting & Event Coordination

• Organize leadership meetings, town halls, off-sites, and business reviews.
• Coordinate logistics, room bookings, catering, and technology requirements.
• Capture meeting notes and ensure timely distribution of action items and decisions.

Travel & Expense Management

• Arrange domestic and international travel, including flights, accommodations, visas, transportation, and itineraries.
• Manage travel-related documentation and executive schedules.
• Process expense reports and ensure compliance with company policies.

Stakeholder Management

• Act as a key point of contact between the executive and internal or external stakeholders.
• Build strong working relationships across functions and leadership teams.
• Maintain professionalism and confidentiality when handling sensitive information.

Administrative & Operational Support

• Maintain organized records, documents, and correspondence.
• Support departmental projects and business initiatives as required.
• Assist with budget tracking, procurement requests, and vendor coordination.
• Identify opportunities to improve processes and administrative efficiency.

Qualifications

Required

• Bachelor's degree or equivalent experience.
• 5+ years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft 365 applications
• Experience working on concur, Microsoft outlook Excel, PowerPoint, and SharePoint.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• Experience supporting Director, VP, or C-level executives.
• Experience coordinating global meetings and international travel.
• Strong project coordination and event management skills.
• Experience working in a multinational corporate environment.

Key Competencies

• Executive Presence
• Stakeholder Management
• Attention to Detail
• Planning and Organization
• Problem Solving
• Communication and Influencing Skills
• Adaptability and Agility
• Confidentiality and Integrity
• Time Management
• Customer Service Orientation

Success Measures

• Executive calendar and priorities are effectively managed.
• Meetings and events are executed seamlessly.
• Action items are tracked and completed on time.
• Travel and expense management are accurate and efficient.
• Stakeholders receive timely and professional support.
• Administrative processes are streamlined and continuously improved.

Additional Information

Time Type:

Full time

Employee Type:

Temporary Worker

Travel:

No

Relocation Eligible:

No

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.