Senior Executive Assistant & Admin Support

PIONEER LOGISTICS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

Pioneer Logistics Holdings Pte. Ltd. is seeking an organized, proactive Executive Assistant cum admin to support the Managing Director with daily schedules, communications, meetings, travel, and confidential matters.

The role demands discretion, initiative, and adaptability in a dynamic environment. The successful candidate will handle executive support, meeting coordination, and business administration across departments, including travel logistics and special projects, with a high level of

Qualifications

• Diploma or degree in business administration, management, secretarial studies, or related field preferred.
• 2–5 years of EA/PA experience, supporting senior management is an advantage.
• Excellent organizational, time-management, and communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, detail-oriented, and able to work independently under pressure.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and commitments.
• Coordinate meetings with clients, suppliers, and partners; arrange venues and logistics.
• Prepare materials, reports, minutes, and other documents; maintain filing systems.
• Screen correspondence, emails, calls, and messages; follow up on actions.
• Coordinate travel arrangements and itineraries for domestic and international trips.
• Handle confidential matters and sensitive information with discretion.
• Assist with personal admin tasks as required by the MD.
• Coordinate with departments, accountants, banks, and professional advisors as needed.
• Support events, meetings, and special projects as directed by management.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independent working

Education

Diploma or Degree in related field

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Pioneer Logistics Holdings Pte. Ltd. is seeking an organized, proactive Executive Assistant cum admin to support the Managing Director with daily schedules, communications, meetings, travel, and confidential matters.

The role demands discretion, initiative, and adaptability in a dynamic environment. The successful candidate will handle executive support, meeting coordination, and business administration across departments, including travel logistics and special projects, with a high level of