Executive Assistant to MD — Maritime Operations & Reporting

DIRECT SEARCH ASIA PTE. LTD.

Singapore

On-site

SGD 60,000 - 90,000

Full time

9 days ago

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Job summary

DIRECT SEARCH ASIA PTE. LTD. is seeking an experienced Executive Assistant to provide high-level support to the Managing Director.

The role requires discretion, strong organizational skills, and fluency with MS Office and digital reporting tools to produce concise management information. You will manage calendars, coordinate cross-functional meetings, and prepare agendas, presentations, and dashboards. Experience in maritime or logistics environments is a plus; you will consolidate information

Qualifications

Diploma or Degree in Business Administration, Management, Maritime Studies, Communications, or related discipline.
Minimum 3 years’ relevant experience in Executive Assistant, Personal Assistant, or equivalent roles.
Experience supporting a Managing Director or senior executives is preferred.
Experience in ship management, maritime, shipping, offshore or logistics is an advantage.

Responsibilities

Provide executive, administrative, analytical, and coordination support to the MD.
Manage the MD’s calendar, meetings, travel, appointments, and engagements.
Prepare agendas, briefing materials, presentations, documents, and background information.
Prepare PowerPoint presentations, management reports, dashboards, and executive summaries.
Collect, organise, analyse, and consolidate business data for reports.
Coordinate cross-department information and follow up on actions with senior management.