Executive Support Specialist for Managing Director

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore seeks an experienced Executive Assistant to support the Managing Director with calendar management, meeting coordination, and confidential correspondence.

You will arrange travel, prepare materials, track actions, and liaise with internal and external stakeholders with discretion and professionalism. A Diploma with 3–5 years' experience and MS Office proficiency are essential.

Qualifications

• Diploma holder with 3–5 years of relevant working experience.
• Proficient in MS Office and document formatting.

Responsibilities

• Provide comprehensive executive support to the Managing Director, including proactive calendar management, prioritisation of appointments, and resolution of scheduling conflicts.
• Prepare and manage confidential correspondence, expense claims, travel arrangements, itineraries, and meeting materials with a high level of accuracy and discretion.
• Coordinate meetings, develop agendas, record minutes where required, and track follow-up actions to ensure timely completion.
• Act as a key liaison between the Managing Director and internal as well as external stakeholders, maintaining professional, responsive, and confidential communication.

Skills

Executive support

Calendar management

Communication

Education

Diploma

Tools

MS Office

Job description

RECRUIT EXPRESS PTE LTD in Singapore seeks an experienced Executive Assistant to support the Managing Director with calendar management, meeting coordination, and confidential correspondence.

You will arrange travel, prepare materials, track actions, and liaise with internal and external stakeholders with discretion and professionalism. A Diploma with 3–5 years' experience and MS Office proficiency are essential.