APAC Executive Assistant & Office Operations Lead

Confidential Company; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Confidential Company seeks an Executive Assistant / Office Support to provide high-level administrative support to the APAC leadership team based in Singapore, including the APAC CEO. The role combines strategic calendar and travel management with executive communications and meeting coordination to ensure smooth daily operations of the Singapore office.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment with

Qualifications

• Diploma or Bachelor's degree preferred in Business Administration or related field.
• 0-5 years of relevant experience in Executive Assistant, Administrative, Office Management, or related roles.

Responsibilities

• Manage complex calendars for the APAC CEO and up to 5 executives, resolving conflicts and prioritizing demands.
• Coordinate domestic and international travel arrangements with flights, accommodation, visas, and itineraries.
• Prepare, format, and proofread correspondence, presentations, and board materials for executives.
• Screen and prioritize incoming communications and act as gatekeeper where appropriate.
• Track and follow up on action items from executive meetings to ensure timely completion.
• Process expense reports, invoices, and reimbursements for supported executives.
• Oversee day-to-day operations of the Singapore office and manage vendor relationships.
• Support HR onboarding logistics for new hires in Singapore office.
• Plan leadership meetings, offsites, and regional town halls across time zones.

Skills

Calendar management

Travel coordination

Stakeholder management

Communication skills

MS Office 365

Education

Bachelor's degree in Business Administration

Diploma

Tools

Microsoft Office 365

Job description

Confidential Company seeks an Executive Assistant / Office Support to provide high-level administrative support to the APAC leadership team based in Singapore, including the APAC CEO. The role combines strategic calendar and travel management with executive communications and meeting coordination to ensure smooth daily operations of the Singapore office.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment with