Executive Office & Administrative Assistant

TRANSPORTATION PARTNERS PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Transportation Partners Pte. Ltd. is seeking an Office & Administrative Assistant to provide hands-on administrative and secretarial support for the smooth day-to-day running of the office. The role includes practical office administration, meeting preparation, document organisation and support to the Directors.

The successful candidate will handle daily office operations, meeting room setup, travel arrangements, filing systems and coordination with external lawyers or advisers as required.

Qualifications

• Diploma, certificate or equivalent qualification in Business Administration, Secretarial Studies or related discipline preferred.
• Minimum 2 years' experience as an administrative assistant, office secretary, receptionist or executive assistant.
• Office administration and document management experience preferred; senior management, confidential or legal/corporate documentation experience advantageous.
• Proficient in Microsoft Office, including Word, Excel and Outlook.

Responsibilities

• Daily Office Administration: organise the office for daily operations and anticipate routine needs.
• Maintain office supplies, stationery and consumables and coordinate orders, deliveries, couriers and mail.
• Assist with common office areas and practical day-to-day requests.
• Coordinate routine maintenance, repairs, vendor visits and service appointments.

Skills

Organisational skills

Communication skills

Discretion

Multitasking

Attention to detail

Professional demeanor

Education

Diploma/Certificate in Business Administration or related discipline

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Transportation Partners Pte. Ltd. is seeking an Office & Administrative Assistant to provide hands-on administrative and secretarial support for the smooth day-to-day running of the office. The role includes practical office administration, meeting preparation, document organisation and support to the Directors.

The successful candidate will handle daily office operations, meeting room setup, travel arrangements, filing systems and coordination with external lawyers or advisers as required.