Senior Executive Assistant

Ren Ci Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading healthcare organization in Singapore is seeking an experienced administration professional to manage vendor accounts and payment processes. The role involves maintaining vendor listings in SAP and supporting grant monitoring tasks. Successful candidates should have a minimum of GCE 'O' level certification and at least 3 years in a related field, with strong Excel and interpersonal skills. This position offers an opportunity to contribute to essential operational functions within the hospital.

Qualifications

• Minimum GCE 'O' level qualification required.
• At least 3 years of relevant working experience in administration.
• Proficient in Microsoft Excel, Word, Outlook, and accounting software.
• Preferably with knowledge of SAP FICO.
• Good interpersonal skills with ability to communicate well with vendors and internal departments.
• Meticulous, responsible, proactive and organised.

Responsibilities

• Maintain Vendor Master listing in SAP according to policy.
• Verify and code accounts for monthly closing.
• Prepare documents for grant claims.
• Prepare documents for grant claims from MOH or AIC.
• Support electronic document management system project.

Skills

Vendor Management

Payment Processing

Proficient in Microsoft Excel

Communication Skills

Attention to Detail

Education

GCE 'O' level

Tools

SAP FICO

Microsoft Office

Job description

Location: Novena

Job Category: Administration

Posting Date: 3 Dec 2025

Job Responsibilities

• Vendor Management:
  • Maintain Vendor Master listing in SAP which include creation, amendment, bank account update and deactivation according to Hospital’s policy
  • Review vendors’ statement of accounts and resolve differences with the vendor
• Monthly closing:
  • Verify, conduct accounts coding and update non-purchase order invoices
  • Ensure all monthly direct debit transactions are keyed into SAP
  • Prepare and upload CPF, foreign workers levy, GST journals into SAP
• Payment preparation:
  • Refund patient admission deposit and resigned staff salary using SAP system
  • Monthly patients’ medifund/silver charges and internal transfer of funds etc
  • Assist Executive to stamp paid on the payment documents
  • Conduct filing for payment vouchers
• Support grant monitoring:
  • Prepare documents for grant claim from MOH or AIC
• Streamline AP process:
  • Support the new electronic document management system project and its requirements
  • Assist in year-end audit requests from auditor
  • To undertake any other duties as and when assigned.

Job Requirements

• Minimum GCE “O” level
• At least 3 years of relevant working experience
• Proficient in Microsoft Excel & Words, Outlook and Accounting software
• Preferably with knowledge of SAP FICO
• Good interpersonal skills with ability to communicate well with vendors and internal departments
• Meticulous, responsible, proactive and organised