Senior Document Controller

KELLOGG BROWN & ROOT ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

A leading project management firm in Singapore is seeking a Senior Document Controller with over 15 years of experience in document management and a strong knowledge of EDMS systems like Documentum and PIMS. The role involves overseeing document management activities, ensuring compliance with project standards, and managing document controller teams. Ideal candidates should possess a background in the Oil and Gas industry and excellent communication skills.

Qualifications

• Minimum 15 years of experience in relevant field.
• Knowledge of Oil and Gas industry documentation.
• Experience with Document Review Cycles and submissions.

Responsibilities

• Oversee document management work on Project.
• Implement and execute Document Management strategy.
• Manage document controller teams and balance workload.
• Ensure compliance with HSE and QA standards.

Skills

Knowledge of EDMS systems (Documentum, PIMS)

Good communicator

Engineering / EPC project knowledge

MS Office applications

Document Management Systems knowledge

Education

Polytechnic/Graduate

Job description

Job Responsibilities

• Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management
• Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project
• Guides and supervises personnel in the setup and execution of document management processes and systems
• Collaborates within the department and the Client
• Ensure work processes are aligned with project processes and contractual requirements
• Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing
• Manage document controller teams and allocating /assigning work to balance the workload
• Ensure work meets required HSE and QA standards
• Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals
• Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives
• Effective management of Document Management supply chain activities that ensure delivery of cost‑effective services to the agreed scope of work
• Communicate/liaison with Project Management & Team, Client and Sub‑Contractors effectively and resolve problems & issues relating to documentation, information and data
• Document distribution management
• Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs
• Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned
• Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in‑house system), Supplier Management, Documentum etc
• Management and operational prioritization of the document management team
• Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service
• Set the satisfaction criteria for work processes and the standards for the document management team
• Contribute to the development and training of document management personnel
• Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues

Job Requirements

• Polytechnic/Graduate with minimum 15 years of experience
• Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology
• Knowledge of Information Management systems and Philosophies is an added advantage
• Knowledge of Oil and Gas industry documentation
• Good communicator and motivator
• Development of procedures and work processes
• Awareness of Regulatory Authorities requirements
• Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow
• MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools
• Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc

Interested applicants are invited to apply directly at https://careers.kbr.com/us/en/job/R2117790/Senior-Document-Controller

We regret that only shortlisted candidates will be notified.