Senior Administrator

new life preschool services ltd.; Singapore; Vor Ort; SGD 42.000 - 54.000; Vollzeit

Zusammenfassung

NewLife Preschool Services Ltd. is seeking a dedicated Senior Administrator to support finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities include invoicing and billing for student fees and programs, trade debt support, event fund tracking, petty cash, procurement administration, and ECDA CMS updates. On-site at 1 Woodlands Road, The Tennery, Singapore.

Qualifikationen

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Service-oriented with strong interpersonal and communication skills.
• Strong team player adaptable to changes.

Aufgaben

• Invoicing and Billing: support monthly billing for student fees and enrichment programs; handle adjustments and refunds.
• Trade Debt Support: collate overdue data, send reminders, process late fee adjustments.
• Fund Tracking for Events: monitor incoming funds, generate receipts, and maintain attendance lists and statements of account.
• Petty Cash Support: collate receipts and submit reports to Finance for claims.
• Procurement Administration: assist in vendor profiles, PRs, invoices and document filing.
• ECDA CMS System Updates: maintain records and ensure accurate data entry for student and financial information.

Kenntnisse

Microsoft Office

Ausbildung

Higher Nitec Certificate in Business Administration, Financial Services, or related field

Jobbeschreibung

NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities

Invoicing and Billing

• Support monthly billing for student fees.
• Assist in billing for enrichment programs, field trips, uniforms, etc.
• Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
• Manage refund processes and documentation.
• Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

• Collate outstanding payment data from the Finance team.
• Send reminders to parents regarding overdue fees.
• Assist in processing late fee adjustments.

Fund Tracking for Events

• Monitor incoming funds for events and special purposes.
• Generate receipts for incoming funds.
• Create and maintain attendance name lists for event participants
• Generate statement of account for events/fieldtrips etc.

Petty Cash Support

• Collate receipts and consolidate in a report
• Submit report to Finance for claim

Procurement Administration

• Assist in creating new vendor profiles.
• Prepare and submit Purchase Requests (PR).
• Process and submit invoices and supporting documents for payment.
• Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

• Maintain and update records in the ECDA CMS system as required.
• Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Service-oriented with strong interpersonal and communication skills.
• Strong team player who is adaptable to changes
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiarity with finance systems and ECDA CMS is an advantage.

Work location

• 1 Woodlands Road, The Tennery (Junction10), #04-02 (S) 677899