Pre-School Administrator

LORNA WHISTON PRE-SCHOOL EDUCATION PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

LORNA WHISTON PRE-SCHOOL EDUCATION PTE LTD is seeking an Administrative Executive to keep the preschool office running smoothly. You will manage student enrolments, attendance, records and front-of-house duties while coordinating with teachers, parents and vendors.

The role also covers billing, GIRO/PayNow payments, subsidies, and day-to-day operations to support a busy school environment.

Qualifications

• Minimum 1–2 years administrative or accounts experience, preferably in a pre-school, childcare or education setting.
• Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage.
• Proficient in invoicing, payment reconciliation, GIRO, AXS and PayNow.

Responsibilities

• Student Administration (Taidii /ECDA): enrolments, withdrawals, staff profiles and attendance reports.
• Finance & Fee Administration: issue invoices, GIRO, payments tracking and refunds.
• Office Operations & Front of House: front desk, health checks, emails, vendor IT issues, and leave/claims for staff.

Skills

Organised

Meticulous with numbers

Multitasking

Friendly and professional

Team player

Education

Diploma in Business Administration or related field

GCE O/A Levels or equivalent

Tools

Taidii

QuickHR

Microsoft Office / Google Sheets

Job description

About the Role

We are looking for a reliable, organised AdministrativeExecutive to keep our pre-school office running smoothly. You will handlestudent enrolment and records, fee collection and finance administration,front-of-house duties, and day-to-day operations. You will work closely withour teachers, parents, vendors and ECDA.

Key Responsibilities

• Student Administration (Taidii /ECDA)
  • Process new student enrolments and withdrawals, including issuing and collecting enrolment and withdrawal forms
  • Enrol and withdraw children in Taidii and keep student records up to date
  • Create and remove staff profiles and login accounts
  • Download monthly student attendance reports
  • Update ECDA subsidy records monthly, including uploading GSIIA and GSIIB
• Finance & Fee Administration
  • Issue monthly student invoices on the 8th of each month, or the next working day
  • Create bulk GIRO school fee collection on the 11th of each month
  • Download bank transaction records and update payments in Taidii and the tracking sheet (payment date, mode, amount and deposit)
  • Issue receipts and update AXS and PayNow payments
  • Process GIRO applications with the banks and update GIRO transactions monthly
  • Process deposit and transaction refunds monthly
  • Print AXS and bank or PayNow reports
  • Process supplier payments on the 6th of each month
• Office Operations & Front ofHouse
  • Answer phone calls and walk-in enquiries
  • Conduct daily health checks at the front of house
  • Respond to emails and Taidii messages from parents, vendors and ECDA
  • Coordinate with IT and vendors on laptop, printer and Wi-Fi issues
  • Arrange maintenance for issues such as water leaks, electrical items and lighting
  • Support learning journeys by invoicing participating children, booking buses and costing trips
  • Help kitchen and cleaning staff apply for leave and submit claims in QuickHR
• Purchasing & Inventory
  • Order cleaning supplies, fresh milk, meat, kitchen ingredients and stationery or art materials
  • Coordinate weekly kitchen ingredient deliveries
  • Order writing books, uniforms, PE attire and Taekwondo uniforms
  • Conduct regular stock-taking
  • Perform other ad hoc duties as assigned

Requirements

• Minimum GCE 'O' or 'A' Level; a Diploma in Business Administration, Accounting or a related field is an advantage
• At least 1-2 years of administrative or accounts experience, preferably in a pre-school, childcare or education setting
• Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage
• Comfortable handling invoicing, payment reconciliation, GIRO, AXS and PayNow
• Proficient in Microsoft Office and Google Sheets
• Meticulous with numbers and records, and able to meet monthly deadlines
• Friendly and professional when dealing with parents, staff and vendors
• Able to multitask and stay calm in a busy school environment
• Proactive team player who takes ownership of tasks

Working Hours : Monday - Friday (9am to 6.30pm)