Pre-School Administrator

LORNA WHISTON SCHOOLS PTE. LTD.; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

LORNA WHISTON SCHOOLS PTE. LTD. in Singapore is seeking an organised Administrative Executive to keep the preschool office running smoothly. You will manage student enrolment and records, handle invoicing and payments, and support front-of-house operations.

You will liaise with teachers, parents, vendors and ECDA, maintain filing accuracy, process GIRO and PayNow, and help with general office duties to ensure a calm, efficient environment.

Qualifications

• Minimum 1–2 years of administrative or accounts experience, preferably in a pre‑school or education setting.
• Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage.
• Proficient in Microsoft Office and Google Sheets.
• Meticulous with numbers and records, and able to meet monthly deadlines.
• Friendly and professional when dealing with parents, staff and vendors.

Responsibilities

• Process student enrolments and withdrawals, including forms and records.
• Handle invoicing, GIRO, AXS and PayNow payments, and receipts.
• Front-of-house duties: answer calls, greet visitors, manage emails.
• Coordinate with IT/vendors on equipment and network issues.
• Manage purchasing and inventory of supplies and uniforms.

Skills

Microsoft Office

Google Sheets

Multitasking

Team player

Education

Diploma in Business Administration, Accounting or related field

Tools

Taidii

ECDA subsidy processes

QuickHR

Job description

About the Role

We are looking for a reliable, organised Administrative Executive to keep our pre-school office running smoothly. You will handle student enrolment and records, fee collection and finance administration, front-of-house duties, and day-to-day operations. You will work closely with our teachers, parents, vendors and ECDA.

Key Responsibilities

Student Administration (Taidii / ECDA)

• Process new student enrolments and withdrawals, including issuing and collecting enrolment and withdrawal forms
• Enrol and withdraw children in Taidii and keep student records up to date
• Create and remove staff profiles and login accounts
• Download monthly student attendance reports
• Update ECDA subsidy records monthly, including uploading GSIIA and GSIIB

Finance & Fee Administration

• Issue monthly student invoices on the 8th of each month, or the next working day
• Create bulk GIRO school fee collection on the 11th of each month
• Download bank transaction records and update payments in Taidii and the tracking sheet (payment date, mode, amount and deposit)
• Issue receipts and update AXS and PayNow payments
• Process GIRO applications with the banks and update GIRO transactions monthly
• Process deposit and transaction refunds monthly
• Print AXS and bank or PayNow reports
• Process supplier payments on the 6th of each month

Office Operations & Front of House

• Answer phone calls and walk-in enquiries
• Conduct daily health checks at the front of house
• Respond to emails and Taidii messages from parents, vendors and ECDA
• Coordinate with IT and vendors on laptop, printer and Wi‑Fi issues
• Arrange maintenance for issues such as water leaks, electrical items and lighting
• Support learning journeys by invoicing participating children, booking buses and costing trips
• Help kitchen and cleaning staff apply for leave and submit claims in QuickHR

Purchasing & Inventory

• Order cleaning supplies, fresh milk, meat, kitchen ingredients and stationery or art materials
• Coordinate weekly kitchen ingredient deliveries
• Order writing books, uniforms, PE attire and Taekwondo uniforms
• Conduct regular stock‑taking
• Perform other ad hoc duties as assigned

Requirements

• Minimum GCE ‘O’ or ‘A’ Level; a Diploma in Business Administration, Accounting or a related field is an advantage
• At least 1–2 years of administrative or accounts experience, preferably in a pre‑school, childcare or education setting
• Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage
• Comfortable handling invoicing, payment reconciliation, GIRO, AXS and PayNow
• Proficient in Microsoft Office and Google Sheets
• Meticulous with numbers and records, and able to meet monthly deadlines
• Friendly and professional when dealing with parents, staff and vendors
• Able to multitask and stay calm in a busy school environment
• Proactive team player who takes ownership of tasks
  Working Hours : Monday - Friday (9am to 6.30pm)