Senior Finance & Admin Coordinator – Childcare

New Life Community Services; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

NewLife Preschool Services in Singapore is seeking a dedicated Senior Administrator to support finance operations, invoicing, and procurement, ensuring accurate documentation and timely processing within a childcare environment.

You will collaborate with the Childcare Admin Manager and liaise with parents and vendors, handling billing adjustments, refunds, event funds, petty cash, and ECDA CMS updates to keep financial records precise and compliant.

Qualifications

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Service-oriented with strong interpersonal and communication skills.
• Strong team player who is adaptable to changes
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiarity with finance systems and ECDA CMS is an advantage.

Responsibilities

• Support monthly billing for student fees.
• Assist in billing for enrichment programs, field trips, uniforms, etc.
• Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
• Manage refund processes and documentation.
• Maintain distribution list and perform enrolment reconciliation.
• Collate outstanding payment data from the Finance team.
• Send reminders to parents regarding overdue fees.
• Assist in processing late fee adjustments.
• Monitor incoming funds for events and special purposes.
• Generate receipts for incoming funds.
• Create and maintain attendance name lists for event participants
• Generate statement of account for events/fieldtrips etc.
• Collate receipts and consolidate in a report
• Submit report to Finance for claim
• Assist in creating new vendor profiles.
• Prepare and submit Purchase Requests (PR).
• Process and submit invoices and supporting documents for payment.
• Support the filing and organization of documents related to procurement activities.
• Maintain and update records in the ECDA CMS system as required.
• Ensure accuracy and timeliness of data entry related to student and financial information.

Skills

Communication skills

Interpersonal skills

Team collaboration

Adaptability

Customer service orientation

Education

Higher Nitec Certificate in Business Administration/Financial Services or related field

Tools

ECDA CMS

Microsoft Office (Excel, Word, Outlook)

Finance systems

Job description

NewLife Preschool Services in Singapore is seeking a dedicated Senior Administrator to support finance operations, invoicing, and procurement, ensuring accurate documentation and timely processing within a childcare environment.

You will collaborate with the Childcare Admin Manager and liaise with parents and vendors, handling billing adjustments, refunds, event funds, petty cash, and ECDA CMS updates to keep financial records precise and compliant.