Centre Executive (Telok Blangah)

E-BRIDGE PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

E-Bridge Preschool (Telok Blangah) is seeking an Administrative Executive to support day-to-day centre operations. You will handle data entry into Little Lives and CMS, manage enrolment workflows, and assist with financial tasks and customer service.

The role requires strong MS Office skills, effective communication, and the ability to multi-task in a fast-paced setting. The successful candidate will interact with parents, staff, and external partners with discretion.

Qualifications

• Minimum 3 GCE ‘O’ levels with English B4 and credit in a second language.
• At least 2 years of experience in an administrative role.
• Good written and verbal communication skills.
• Able to work independently, multi-task and adapt quickly in a fast-paced environment.
• Proficient in MS Office Applications.

Responsibilities

• Assist the centre with data entry of child transactions into Little Lives and ECDA CMS systems.
• Maintain enrolment queues, waiting list and document collection for enrolment.
• Process invoices and monthly GIRO deductions; reconcile subsidies and subsidies adjustments.
• Greet parents and visitors; handle inquiries and manage the centre inbox.
• Procure stationery and supplies; maintain filing systems and records.

Skills

Data entry

Customer service

MS Office

Interpersonal skills

Multitasking

Discretion

Communication

Education

GCE O-levels (English B4, second language credit)

Tools

Little Lives

ECDA CMS

Job description

Working Location: Telok Blangah

The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.

Job Roles & Responsibilities

1. Administration:

Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:

• Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children
• Subsidy applications in CMS for all new and existing cases
• Update of school fees changes in CMS at child level (yearly)
• Update of vacancy status in CMS
• Retrieval of documents for audit purpose
• Handles queries from existing and new parents and provide support whenever needed
• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues
• Responsible for proper storage of stationary and uniforms
• Perform general clerical duties
• Support operational work flow
• Upkeeping of children's P file

2. Enrolment:

• Maintaining a waiting list, calling parents up for enrolment when a vacancy arises
• Follow up with parents on the documents needed for enrolment
• Planning of orientation sessions for new enrolment

3. Finance:

• Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc
• Checking of monthly fee invoices
• Creating of monthly GIRO deduction listing, updating of monthly payment
• GSII monthly reconciliation
• Adding the correct subsidies discount for each child
• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS
• Petty cash handling

4. Customer Service

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Handle calls/emails/walk-ins enquiries from existing and new parents
• Taking charge of the centre's inbox

5. Procurement

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
• At least 2 years of experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate.