Sales Administration Assistant

SINGLAND HEAVY MACHINERY & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

SINGLAND HEAVY MACHINERY & CONSTRUCTION PTE. LTD. in Singapore is seeking a motivated Sales Administration Assistant to support the Sales team in the construction industry.

You will handle sales administration, customer inquiries, and coordinate equipment deliveries and site arrangements to ensure smooth daily operations. Responsibilities include preparing quotations and orders, maintaining customer databases, liaising with Operations, and assisting with accounts receivable.

Qualifications

• Minimum GCE 'N' Level or Diploma in Business Administration, Marketing, Commerce, or related field.
• 2–5 years of experience in sales administration or similar role.
• Experience in construction, engineering, or heavy equipment is an advantage.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Provide administrative support to the Sales team.
• Prepare and follow up on sales quotations, orders, and related documents.
• Handle customer inquiries via phone, email, and WhatsApp.
• Contact potential customers and share company profiles or catalogs.
• Coordinate delivery schedules, equipment deployment, and site arrangements with operations.
• Update and maintain sales records, customer databases, and operator schedules.
• Monitor project documentation and ensure sales records are accurate.
• Follow up on customer payments and assist with accounts receivable.
• Liaise with Sales, Operations, and Finance teams for project coordination.

Skills

Sales coordination

Customer service

Organizational skills

Communication

Education

Diploma in Business Administration

Tools

Microsoft Office

Excel

Outlook

Job description

We are looking for a motivated and organized Sales Administration Assistant to support our Sales team in the construction industry. The successful candidate will be responsible for sales administration, customer support, and coordinating equipment deliveries and site arrangements to ensure smooth daily operations.

Key Responsibilities

• Provide administrative support to the Sales team.
• Prepare and follow up on sales quotations, sales orders, and related documents.
• Handle customer inquiries via phone, email, and WhatsApp.
• Contact potential customers, introduce company services, and send company profiles or catalogs.
• Coordinate delivery schedules, equipment deployment, and site arrangements with the Operations team, site supervisors, and customers.
• Update and maintain sales records, customer databases, equipment movement, and operator schedules.
• Monitor project documentation and ensure all sales-related records are accurate and up to date.
• Follow up on customer payments and assist with accounts receivable.
• Liaise with the Sales, Operations, and Finance teams to ensure smooth project coordination.
• Perform other sales and administrative duties as assigned.

Job Requirements

• Minimum GCE 'N' Level, Diploma in Business Administration, Marketing, Commerce, or a related field.
• At least 2–5 years of relevant experience in a Sales Administration or similar role.
• Experience in the construction, engineering, or heavy equipment industry is an advantage.
• Good organizational and administrative skills with attention to detail.
• Strong communication, interpersonal, and customer service skills.
• Able to work independently as well as in a team environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Able to multitask and work in a fast-paced environment.
• Willing to work overtime when required.