Sales Admin Assistant

KLERRA PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

KLERRA PTE. LTD. is seeking a detail-oriented Sales Admin Assistant to support the Commercial Manager and Sales Team in our sustainable waste management business in Singapore.

You will handle daily administrative tasks, assist with quotations, orders, and reporting, and coordinate across internal departments and clients to ensure smooth operations. The role emphasizes accuracy, proactive communication, and the ability to manage multiple tasks and deadlines.

Qualifications

• Minimum GCE N-Level, O-Level, or equivalent qualification.
• Preferably 1–3 years of experience in administration, sales coordination, or customer service.
• Fresh graduates with a positive attitude and willingness to learn are welcome to apply.

Responsibilities

• Provide day-to-day administrative support to the Commercial Manager and Sales Team.
• Prepare sales quotations and coordinate with the Operations Department and clients to ensure timely follow-up and execution.
• Prepare and maintain supporting documents, including Delivery Orders, Certificates of Destruction, and other relevant records.
• Prepare monthly billing summary reports and client reports, ensuring accuracy and completeness of supporting documents.
• Monitor outstanding payments and follow up with clients to support timely collection.
• Coordinate applications, renewals, and extensions of client entry passes and permits, where applicable.
• Respond to customer enquiries and concerns via phone and email in a timely and professional manner.
• Perform data entry and maintain accurate, up-to-date records in the company’s systems and databases.
• Undertake additional administrative tasks as assigned by the Commercial Manager.

Skills

Organisational skills

Communication

Multitasking

Detail oriented

Customer service

Education

GCE O-Level

Tools

Microsoft Excel

PivotTables

VLOOKUP

Job description

We are seeking a detail-oriented and proactive Sales Admin Assistant to join our sustainable waste management team. In this role, you will provide essential administrative and sales coordination support to the Commercial Manager and Sales Team, ensuring smooth day-to-day operations, accurate documentation, timely client reporting, and effective coordination within internal departments and customers.

Key Responsibilities

• Provide day-to-dayadministrative support to the Commercial Manager and Sales Team.


• Prepare sales quotations and coordinate with the Operations Department and clients to ensure timely follow-up and execution.


• Prepare and maintain supporting documents, including Delivery Orders, Certificates of Destruction, and other relevant records.


• Prepare monthly billing summary reports and client reports, ensuring accuracy and completeness of supporting documents. This includes photocopying, scanning, filing, and maintaining proper documentation.


• Monitor outstanding payments and follow up with clients to support timely collection.


• Coordinate applications, renewals, and extensions of client entry passes and permits, where applicable.


• Respond to customer enquiries and concerns via phone and email in a timely and professional manner.


• Perform data entry and maintain accurate, up-to-date records in the company’s systems and databases.


• Undertake additional administrative tasks as assigned by the Commercial Manager.

Requirements

• Minimum GCE N-Level, O-Level, or equivalent qualification.


• Preferably 1–3 years of experience in administration, sales coordination, or customer service.


• Fresh graduates with a positive attitude and willingness to learn are welcome to apply.


• Proficient in Microsoft Office, particularly Excel. Familiarity with PivotTables and VLOOKUP functions will be an advantage.


• Good organisational and coordination skills, with the ability to manage multiple tasks, priorities, and deadlines.


• Strong communication and interpersonal skills, with the ability to work effectively with clients and cross-functional teams.


• Meticulous, accurate, and attentive to detail, especially in documentation, billing, and reporting.


• Hands-on, proactive, and commercially minded, with a strong sense of responsibility and follow-through.


• A positive attitude and a collaborative, team-oriented approach.