Sales Support Coordinator

Megawatts Engineering Services Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Megawatts Engineering Services Pte Ltd is seeking a Sales Coordination/Administrative Support professional in Singapore. You will assist the sales team and management, prepare quotations, orders, invoices, and related docs, and coordinate with customers on orders, deliveries, and inquiries.

You will liaise with internal departments to ensure timely processing, maintain accurate sales records, and support meetings and reports. Strong MS Office skills and a customer-service mindset are essential.

Qualifications

• Diploma holder with at least 2 years' experience in sales coordination or administrative support.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Good communication and interpersonal skills.

Responsibilities

• Provide administrative support to the sales team and management.
• Prepare quotations, sales orders, invoices, and related documentation.
• Coordinate with customers regarding orders, deliveries, and inquiries.
• Liaise with internal departments to ensure timely processing and fulfilment of orders.
• Maintain accurate sales records, customer databases, and filing systems.
• Monitor order status and follow up on pending matters.
• Assist in preparing sales reports, presentations, and monthly summaries.
• Handle customer service issues and resolve operational matters promptly.
• Support scheduling of meetings, appointments, and project coordination where required.
• Ensure proper documentation and compliance with company procedures.

Job description

Key Responsibilities

• Provide administrative support to the sales team and management.

• Prepare quotations, sales orders, invoices, and related documentation.

• Coordinate with customers regarding orders, deliveries, and inquiries.

• Liaise with internal departments to ensure timely processing and fulfilment of orders.

• Maintain accurate sales records, customer databases, and filing systems.

• Monitor order status and follow up on pending matters.

• Assist in preparing sales reports, presentations, and monthly summaries.

• Handle customer service issues and resolve operational matters promptly.

• Support scheduling of meetings, appointments, and project coordination where required.

• Ensure proper documentation and compliance with company procedures.

Requirements

• Minimum Diploma with minimum 2 years of relevant experience in sales coordination or administrative support.

• Proficient in Microsoft Office applications, especially Excel and Word.

• Good communication and interpersonal skills.

• Strong organizational skills with attention to detail.

• Ability to multitask and work independently in a fast-paced environment.

• Experience with Sage or ERP systems will be an advantage.

• Customer service-oriented mindset.

• Strong coordination and follow-up abilities.

• Ability to work effectively within a team environment.