Sales Administration Assistant

SINGLAND TRANSPORTATION PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

SINGLAND TRANSPORTATION PTE. LTD. is seeking a motivated Sales Administration Assistant to support the Sales team in the construction sector. The role involves sales administration, customer support, and coordinating equipment deliveries and site arrangements for smooth daily operations.

The candidate should have 2–5 years of relevant experience and strong communication and organizational skills. Proficiency with Microsoft Office and a willingness to work overtime are preferred.

Qualifications

• Minimum GCE 'N' Level or equivalent diploma.
• 2–5 years of relevant experience in Sales Administration.
• Experience in the construction, engineering, or heavy equipment industry is an advantage.
• Strong organizational and communication skills.
• Willing to work overtime when required.

Responsibilities

• Provide administrative support to the Sales team.
• Prepare and follow up on sales quotations, sales orders, and related documents.
• Handle customer inquiries via phone, email, and WhatsApp.
• Contact potential customers, introduce company services, and send company profiles or catalogues.
• Coordinate delivery schedules, equipment deployment, and site arrangements with the Operations team, site supervisors, and customers.
• Update and maintain sales records, customer databases, equipment movement, and operator schedules.
• Monitor project documentation and ensure all sales-related records are accurate and up to date.
• Follow up on customer payments and assist with accounts receivable.
• Liaise with the Sales, Operations, and Finance teams to ensure smooth project coordination.
• Perform other sales and administrative duties as assigned.

Skills

Sales coordination

Customer service

Communication skills

Multitasking

Microsoft Office

Education

GCE 'N' Level

Diploma in Business Administration/Marketing/Commerce

Job description

We are looking for a motivated and organizedSales Administration Assistant

to support our Sales team in the construction industry. The successful candidate will be responsible for sales administration, customer support, and coordinating equipment deliveries and site arrangements to ensure smooth daily operations.

Key Responsibilities

• Provide administrative support to the Sales team.
• Prepare and follow up on sales quotations, sales orders, and related documents.
• Handle customer inquiries via phone, email, and WhatsApp.
• Contact potential customers, introduce company services, and send company profiles or catalogues.
• Coordinate delivery schedules, equipment deployment, and site arrangements with the Operations team, site supervisors, and customers.
• Update and maintain sales records, customer databases, equipment movement, and operator schedules.
• Monitor project documentation and ensure all sales-related records are accurate and up to date.
• Follow up on customer payments and assist with accounts receivable.
• Liaise with the Sales, Operations, and Finance teams to ensure smooth project coordination.
• Perform other sales and administrative duties as assigned.

Job Requirements

• Minimum GCE 'N' Level, Diploma in Business Administration, Marketing, Commerce, or a related field.
• At least 2–5 years of relevant experience in a Sales Administration or similar role.
• Experience in the construction, engineering, or heavy equipment industry is an advantage.
• Good organizational and administrative skills with attention to detail.
• Strong communication, interpersonal, and customer service skills.
• Able to work independently as well as in a team environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Able to multitask and work in a fast-paced environment.
• Willing to work overtime when required.