Senior Administrative Assistant

UMW EQUIPMENT & ENGINEERING PTE LTD; Singapore; Sur place; SGD 36 000 - 48 000; Plein temps

Résumé du poste

UMW EQUIPMENT & ENGINEERING PTE LTD is seeking a detail-oriented administrator to manage training administration, sales coordination, and operations support. The role involves handling invoices, refunds, and debtor records while maintaining documentation across multiple processes.

You will also oversee vehicle de-registration, LTA registrations, and the Rentaru e-commerce platform, ensuring accurate stock listings, order processing, and timely invoicing for both sales and rentals.

Qualifications

• Minimum GCE O-Level qualification; Diploma holders preferred.
• At least 3 years of relevant experience in administrative, sales coordination or operations support.
• Experience in order processing, invoicing and documentation will be an advantage.
• Proficient in Microsoft Office - Word and Excel.
• Strong organisational and multitasking skills with good attention to detail.
• Able to work independently, manage multiple tasks and adapt to different software systems and work processes.

Responsabilités

• Training Administration: Prepare training invoices and credit notes, handle email and phone enquiries, process SkillsFuture Fund refunds, maintain debtor records and follow up on outstanding payments.
• Vehicle De-registration & Disposal: Handle LTA de-registration of company vehicles and rental assets, prepare related documents and submit Vehicle Disposal Permits (VDP) to Singapore Customs.
• E-commerce & Stock Management: Maintain the Rentaru website and online stocklist, manage equipment listings, coordinate PDI for allocated units and process invoices in Pronto.
• Equipment Sales Administration: Process customer orders for new, trade-in and ex-rental equipment. Prepare PDI jobs, obtain necessary approvals, issue delivery orders and invoices, and coordinate equipment commissioning and delivery with relevant departments.
• Equipment Rental Administration: Process new, replacement and used rental agreements. Prepare PDI jobs and CAPEX summaries, issue delivery orders and invoices, coordinate equipment collection and update records in Pronto.
• LTA Registration: Arrange registration of newly sold equipment and rental assets.

Connaissances

Attention to detail

Multitasking

Communication skills

Independent worker

Formation

GCE O-Level

Diploma

Outils

Microsoft Word

Microsoft Excel

Description du poste

Job Overview

The role involves handling training administration, equipment sales and rental documentation, vehicle de-registration, LTA registration and maintenance of the Rentaru e-commerce platform. The successful candidate should be detail-oriented, adaptable and able to manage multiple responsibilities effectively.

Key Responsibilities

• Training Administration: Prepare training invoices and credit notes, handle email and phone enquiries, process SkillsFuture Fund refunds, maintain debtor records and follow up on outstanding payments.
• Vehicle De-registration & Disposal: Handle LTA de-registration of company vehicles and rental assets, prepare related documents and submit Vehicle Disposal Permits (VDP) to Singapore Customs.
• E-commerce & Stock Management: Maintain the Rentaru website and online stocklist, manage equipment listings, coordinate PDI for allocated units and process invoices in Pronto.
• Equipment Sales Administration: Process customer orders for new, trade-in and ex-rental equipment. Prepare PDI jobs, obtain necessary approvals, issue delivery orders and invoices, and coordinate equipment commissioning and delivery with relevant departments.
• Equipment Rental Administration: Process new, replacement and used rental agreements. Prepare PDI jobs and CAPEX summaries, issue delivery orders and invoices, coordinate equipment collection and update records in Pronto.
• LTA Registration: Arrange registration of newly sold equipment and rental assets.

Job Requirements

• Minimum GCE O-Level qualification; Diploma holders are preferred.
• At least 3 years of relevant experience in administrative, sales coordination or operations support.
• Experience in order processing, invoicing and documentation will be an advantage.
• Proficient in Microsoft Office - Word and Excel.
• Strong organisational and multitasking skills with good attention to detail.
• Able to work independently, manage multiple tasks and adapt to different software systems and work processes.
• Good communication and interpersonal skills.