Senior Administration Officer Procurement

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading development firm in Singapore is seeking an Administrative Support professional for procurement activities within their IT Division. The role involves managing purchase orders, processing procurement submissions, and maintaining contracts and records. The ideal candidate should have some basic administrative experience, strong communication skills, and proficiency in Microsoft Office. Familiarity with government procurement systems will be advantageous. This position requires attention to detail and a proactive approach to problem-solving.

Qualifications

• Some basic administrative experience in procurement or a related function.
• Ability to work independently and collaboratively within a team.
• Familiarity with government finance and procurement systems is advantageous.

Responsibilities

• Manage a large volume of purchase orders and invoices.
• Process procurement submissions via the government portal.
• Maintain procurement contracts and departmental records.
• Organise and schedule departmental meetings.
• Support various administrative projects as required.

Skills

Strong communication skills

Attention to detail

Proactive problem-solving

Microsoft Office proficiency

Tools

GeBIZ

Workday

Job description

Overall Job Purpose:

To provide comprehensive administrative support for procurement activities within the IT Division, ensuring effective coordination, compliance with government guidelines, and smooth, efficient operational processes.

Key Responsibilities

• Manage a large volume of purchase orders, goods receipts and e-invoicing, ensuring timely delivery and accurate invoice processing in a day-to-day operation
• Navigate and process procurement submissions via the government portal, supporting compliance with government procurement guidelines and processes
• Maintain procurement contracts and departmental records, ensuring accurate documentation and easy retrieval for audits and reviews
• Organise and schedule departmental meetings, including room bookings
• Support various administrative projects and departmental initiatives as required

Job Requirements

• At least somebasic administrative experience in procurement or a related function.
• Strong communication skills with the ability to work independently and collaboratively within a team
• Meticulous attention to detail with a positive, proactive approach to problem-solving
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiarity with government finance and procurement systems (GeBIZ, Workday, etc.) is an added advantage