Senior Admin & Sales Operations Coordinator

IOI Properties (Singapore) Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

IOI Properties (Singapore) Pte Ltd is seeking an experienced administrative professional to manage sales data, documents, and reporting. You will liaise with government authorities, coordinate leases, and support the Marketing team with calendar planning and presentations.

The role requires a Diploma in a related field and 5–10 years of relevant experience, with strong Excel, Word, and PowerPoint skills. You will work in Singapore with emphasis on accuracy and timely delivery.

Qualifications

• Diploma or equivalent qualification in Business Administration, Marketing, or related field.
• 5–10 years of experience in administration, sales coordination, or documentation management.
• Proficient in Excel, Word, and PowerPoint; able to prepare presentations independently.

Responsibilities

• Maintain and update sales data, records, and databases accurately.
• Prepare, organise, and maintain sales-related documents and reports.
• Ensure records are complete, accurate, and properly filed.
• Track and update sales information for reporting and management review.
• Liaise with government authorities on regulatory, administrative, and documentation matters.
• Prepare, maintain, and organise lease agreements and related documentation.
• Coordinate submissions and follow-ups with government authorities.
• Ensure documents are submitted within stipulated timelines.
• Prepare, process, and track purchase orders.
• Maintain billing details, invoices, and supporting documentation.
• Liaise with Finance and external parties to resolve billing discrepancies.
• Monitor outstanding purchase orders, invoices, and payment-related matters.
• Liaise with vendors and service providers on quotations, purchase orders, invoices, and service arrangements.
• Coordinate schedules, deliverables, and outstanding requests.
• Maintain records of vendor details and transactions.
• Compile sales data and reports.
• Prepare PowerPoint presentations for management meetings.
• Use Excel to organise data, perform calculations, and prepare tables and charts.
• Ensure presentations and reports are accurate, clear, well-structured, and visually professional.
• Provide administrative support to the Marketing team.
• Maintain systematic filing systems.
• Handle correspondence and coordinate with internal departments.
• Perform other administrative and coordination duties as required.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Diploma in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

IOI Properties (Singapore) Pte Ltd is seeking an experienced administrative professional to manage sales data, documents, and reporting. You will liaise with government authorities, coordinate leases, and support the Marketing team with calendar planning and presentations.

The role requires a Diploma in a related field and 5–10 years of relevant experience, with strong Excel, Word, and PowerPoint skills. You will work in Singapore with emphasis on accuracy and timely delivery.