Executive Assistant

SINGAPORE SHIPPING AGENCIES PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Singapore Shipping Agencies Pte. Ltd. is seeking an Executive Assistant, General Affairs to support the daily operations of our corporate office and provide administrative support to senior management.

The role covers office administration, facilities management, procurement, event coordination, travel arrangements and handling confidential matters with discretion. You will liaise with vendors, tenants and internal stakeholders to ensure smooth operations and timely communications.

Qualifications

• Diploma or Degree in Business Administration or related discipline.
• Minimum 3 years' experience in office administration, executive support, corporate services or general affairs.
• Strong organisational and coordination skills with attention to detail.

Responsibilities

• Coordinate office administration, facilities upkeep and workplace services.
• Manage procurement of office supplies, pantry stock, gifts and corporate merchandise.
• Verify invoices, claims and administrative payments.
• Coordinate corporate events, shareholder meetings and hospitality arrangements.
• Maintain records, filing systems and document digitisation projects.
• Assist with executive scheduling, travel arrangements and related administrative support.
• Liaise with vendors, service providers, contractors and tenants.
• Support lease administration, tenant communications and property-related matters.
• Track inventories, renewals and other operational records.
• Handle incoming mail, logistics and general office coordination.

Skills

Executive support

Office management

Multitasking

Scheduling

Vendor management

Microsoft Office

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Executive Assistant, General Affairs to support the daily operations of our corporate office and provide administrative support to senior management.

Key Responsibilities

• Coordinate office administration, facilities upkeep and workplace services.


• Manage procurement of office supplies, pantry stock, gifts and corporate merchandise.


• Verify invoices, claims and administrative payments.


• Coordinate corporate events, shareholder meetings and hospitality arrangements.


• Maintain records, filing systems and document digitisation projects.


• Assist with executive scheduling, travel arrangements and related administrative support.


• Liaise with vendors, service providers, contractors and tenants.


• Support lease administration, tenant communications and property-related matters.


• Track inventories, renewals and other operational records.


• Handle incoming mail, logistics and general office coordination.

Requirements

• Diploma or Degree in Business Administration or related discipline.


• Minimum 3 years' experience in office administration, executive support, corporate services or general affairs.


• Strong organisational and coordination skills with attention to detail.


• Cabin crew experience would be an added advantage


• Able to communicate confidently with Senior Management and their guests/visitors


• Ability to adapt to a dynamic and fast-paced environment.


• Proficient in Microsoft Office applications.


• Ability to manage multiple priorities and work effectively with internal and external stakeholders.


• Professional, resourceful and service-oriented mindset.


• Demonstrates a high level of discretion, integrity and confidentiality

Why Join Us

This role offers broad exposure across corporate administration, executive support, facilities management, events coordination and property administration within adynamic corporate environment.