Senior Admin Assistant

PEOPLEBANK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A recruitment agency in Singapore is looking for a Junior Executive Assistant to provide administrative, logistics, and coordination support. The role involves maintaining an ecosystem database, managing schedules and communications, and assisting with event preparations. Ideal candidates should have a diploma or equivalent experience in administration with strong organizational skills and proficiency in Microsoft Office and Google Workspace. This position is contract-based for 6-12 months, offering the chance to work in a dynamic environment.

Qualifications

• A diploma or equivalent professional experience is required.
• Experience in administration, event support, or coordination is essential.

Responsibilities

• Build and maintain the ecosystem database and events calendar.
• Manage meeting scheduling and communication.
• Arrange venues and logistics for events.
• Provide on-site support during events.

Skills

Organisational skills

Clear communication

Microsoft Office proficiency

Event logistics management

Education

Diploma or equivalent professional experience

Tools

Microsoft Office

Google Workspace

Job description

Job Title:

Junior Executive Assistant

Duration:

6 Months - 12 Months Contract

Role Summary

This role provides administrative, logistics and coordination support for the planning and delivery of our client's activities and engagement events. The staff member will support the maintenance of ecosystem database, manage scheduling, communications, procurement, vendor coordination and on-site event support.

Key Responsibilities

Administrative Coordination

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.

Logistics & Event Support

• Arrange venues, catering/F&B, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on-site support during events (registration, room setup, liaison with venue staff).

Programme Tracking & Documentation

• Maintain the timeline calendar for activities and key milestones.
• Track deliverables, action items and follow-ups across workstreams.
• Support preparation of presentation slides, briefing notes and summary reports.
• Maintain event documentation, photos, and post-event materials.

Requirements

Education and Experience

• Diploma or equivalent professional experience.
• Experience in administration, coordination or events support.

Skills

• Strong organisational and scheduling skills.
• Clear written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
• Comfortable managing logistics and multiple parallel tasks.

Attributes

• Reliable and detail-oriented.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Calm and flexible during event operations.

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.