Senior Accounts Executive – Procurement

eAspire Technolabs Inc.; Singapore; On-site; SGD 4,000 - 7,000; Full time

Job summary

eAspire Technolabs Inc. Senior Accounts Executive – Procurement is needed to support day-to-day procurement operations and new centre setup projects.

The candidate should have hands-on experience in PR/PO processing, vendor coordination, invoice management, and procurement documentation.

Qualifications

• Diploma in Business Administration, Supply Chain Management, Procurement.
• 1–3 years of relevant procurement experience.
• Hands-on knowledge of PR/PO processes and basic procurement procedures.
• Strong organizational, coordination, and time-management skills.
• Attention to detail and accuracy in orders, invoices, and documentation.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple procurement requests.

Responsibilities

• Raise and process PRs and POs for monthly requirements.
• Manage procurement for new centre setups and timely sourcing.
• Coordinate with internal teams on requirements, specs, quantities, and timelines.
• Liaise with vendors for quotations, order confirmations, delivery schedules, and invoices.
• Build and maintain vendor relationships for reliable service and pricing.
• Monitor requests, approvals, orders, and deliveries to minimize delays.
• Support ad-hoc procurement projects and reporting.
• Ensure compliance with company policies, controls, and regulations.
• Prepare procurement reports covering status, requirements, and vendor performance.
• Process Goods Received Notes (GRN) accurately and maintain records.

Skills

PR/PO processes

attention to detail

organization/time-management

communication/interpersonal skills

vendor coordination

Education

Diploma in Business Administration, Supply Chain Management, Procurement

Tools

Microsoft Office

Google Workspace

Procurement ERP systems

SAGE CRM

Job description

Summary:

We are looking for a Senior Accounts Executive – Procurement to join our team and support day-to-day procurement operations as well as new centre setup projects.

The ideal candidate will have in procurement, purchasing, accounts administration, or operational support, with hands-on experience in PR/PO processing, vendor coordination, invoice management, and procurement documentation.

Key Responsibilities

• Raise and process Purchase Requisitions (PRs) and Purchase Orders (POs) for monthly operational requirements.
• Manage procurement activities for new centre setups, ensuring all required items are sourced and delivered on time.
• Coordinate with internal departments to understand purchase requirements, specifications, quantities, and timelines.
• Liaise with vendors for quotations, order confirmations, delivery schedules, invoices, and payment-related documentation.
• Build and maintain positive vendor relationships to ensure reliable service, competitive pricing, and quality of supply.
• Monitor purchase requests, approval status, orders, and deliveries to minimize delays and resolve discrepancies promptly.
• Support ad-hoc procurement requests, projects, and operational requirements as needed.
• Ensure all procurement activities comply with company policies, internal controls, audit requirements, and applicable regulations.
• Prepare regular procurement reports, including information on split POs, operational requirements, purchasing status, and vendor performance.
• Process Goods Received Notes (GRN) accurately and ensure timely completion of procurement documentation.
• Maintain accurate and up-to-date procurement records, including quotations, tender documents, purchase orders, invoices, and vendor databases.
• Ensure a high level of accuracy, completeness, and compliance across all procurement and administrative activities.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, or a related discipline is preferred.
• 1–3 years of relevant experience in procurement, purchasing, accounts administration, or operational support.
• Hands-on knowledge of PR/PO processes and basic procurement procedures.
• Strong organizational, coordination, and time-management skills.
• Excellent attention to detail and accuracy, particularly when processing orders, invoices, and procurement documentation.
• Strong communication and interpersonal skills for effective coordination with internal stakeholders and external vendors.
• Ability to work independently, prioritize tasks, and manage multiple procurement requests simultaneously.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with procurement systems/ERP platforms is an advantage.
• Familiarity with SAGE CRM will be an added advantage.